Executive & Operations Coordinator | Board & Sydney Office

Frog Recruitment; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Frog Recruitment is seeking an Executive & Operations Co-ordinator to support the Chief Operating Officer and the Sydney office. The role involves coordinating administrative tasks, managing office operations, and providing board support to ensure efficient leadership functioning.

You'll handle diary management, prepare reports and presentations, coordinate meetings, process expenses, maintain WHS compliance, and assist with board papers, while engaging with stakeholders across levels in a

Qualifications

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Demonstrated ability to manage competing priorities and work autonomously.
• Strong capability to engage with stakeholders at all levels.
• Experience with MS Office and document management systems (iManage/Aderant) preferred.

Responsibilities

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Coordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Skills

Executive support

Stakeholder management

MS Suite

Meeting coordination

First Aid / Fire Warden training

Tools

iManage

Aderant

Job description

Frog Recruitment is seeking an Executive & Operations Co-ordinator to support the Chief Operating Officer and the Sydney office. The role involves coordinating administrative tasks, managing office operations, and providing board support to ensure efficient leadership functioning.

You'll handle diary management, prepare reports and presentations, coordinate meetings, process expenses, maintain WHS compliance, and assist with board papers, while engaging with stakeholders across levels in a