Legal Office Coordinator: Billing & Admin Lead (Sydney CBD)

Frog Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Frog Recruitment supports a respected specialist law firm in Sydney CBD seeking an organised Office Coordinator to keep the practice running smoothly. You will assist solicitors, manage billing processes and oversee daily office operations in a hands-on, collaborative environment.

Reporting to the Operations Manager, you will own administration, billing and practice support functions, including trust accounting, file management and rosters.

Qualifications

• Previous experience as an Office Coordinator, Legal Secretary, Executive Assistant or legal support professional within a law firm environment
• Exposure to legal billing and practice management systems
• Understanding of trust accounting processes, with LEAP experience viewed favourably
• Exceptional attention to detail and strong organisational skills

Responsibilities

• Coordinate the end to end billing process, including preparing, reviewing and issuing invoices
• Manage billing cycles and ensure all invoices are processed within required timeframes
• Assist with trust account administration, including trust releases, refunds and banking activities
• Open, maintain and close legal files, including completion of file closure requirements and cost checks
• Coordinate legal support staff rosters and administrative workflows
• Maintain matter lists, practice management records and document management systems
• Book travel and assist with general office administration
• Order stationery and office supplies and ensure the office remains well stocked and organised
• Act as a key support person for solicitors, providing updates and ensuring administrative tasks are completed efficiently

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Tools

LEAP

Practice management system

Job description

Frog Recruitment supports a respected specialist law firm in Sydney CBD seeking an organised Office Coordinator to keep the practice running smoothly. You will assist solicitors, manage billing processes and oversee daily office operations in a hands-on, collaborative environment.

Reporting to the Operations Manager, you will own administration, billing and practice support functions, including trust accounting, file management and rosters.