Executive Operations Coordinator

Frog Recruitment; Sydney; Presencial; AUD 80.000 - 110.000; Jornada completa

Descripción de la vacante

Frog Recruitment is seeking an Executive & Operations Co-ordinator to support the Chief Operating Officer and the Sydney office. The role involves coordinating administrative tasks, managing office operations, and providing board support to ensure efficient leadership functioning.

You'll handle diary management, prepare reports and presentations, coordinate meetings, process expenses, maintain WHS compliance, and assist with board papers, while engaging with stakeholders across levels in a

Formación

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Demonstrated ability to manage competing priorities and work autonomously.
• Strong capability to engage with stakeholders at all levels.
• Experience with MS Office and document management systems (iManage/Aderant) preferred.

Responsabilidades

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Coordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Conocimientos

Executive support

Stakeholder management

MS Suite

Meeting coordination

First Aid / Fire Warden training

Herramientas

iManage

Aderant

Descripción del empleo

About the role

The Executive & Operations Co-ordinator will report to the Chief Operating Officer and play a vital role in supporting the efficient functioning of the firm's leadership and Sydney office. The position involves coordinating administrative tasks, managing office operations, and providing board support.

Key Responsibilities

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Co-ordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Skills & experience

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Strong capability in managing competing priorities and working autonomously.
• Demonstrated ability to engage effectively with stakeholders at all levels.
• Intermediate/Advanced MS Suite skills; experience with iManage and/or Aderant is highly regarded.
• Willingness to obtain First Aid certification and/or Fire Warden training.

What’s in it for you

• Opportunity to work in a newly created role within a supportive team.
• Engage with senior management and contribute to the firm's operations.
• Develop skills in a dynamic legal environment.

As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.