Executive Coordinator - 12 month contract | Up to $60 per hour

Assistant Sydney; Melbourne; On-site; AUD 55,000 - 83,000; Full time

Job summary

Assistant Sydney is seeking an Executive Coordinator to operate from Melbourne, delivering high-level administrative support to senior stakeholders. The role encompasses complex diary management, travel planning, expense tracking and event coordination in a dynamic team environment.

You will coordinate meetings, prepare materials and reports, and help drive efficient workflows across the business while maintaining strong stakeholder relationships and autonomous initiative.

Qualifications

• Experience as a Team Assistant, Administration or Business Support role in a fast-paced corporate environment.
• Strong communication, high attention to detail and ability to manage multiple stakeholders.

Responsibilities

• Provide executive support including complex diary management, travel arrangements, expense management and event coordination.
• Support day-to-day coordination and operations of a busy team, helping manage priorities, workflows and key business activities.
• Coordinate team meetings, business reviews and leadership events, including preparing agendas, presentations, materials and tracking action items.
• Assist with business reporting, gathering information and preparing updates and insights for planning and decision-making.
• Coordinate team administration including onboarding, purchase orders, invoices and general operational requirements.
• Build and maintain relationships with internal stakeholders and external partners, acting as a key contact to ensure priorities are managed.
• Handle additional ad hoc tasks as required.

Job description

• One of the world’s top tech companies | Support a fast paced team
• 12 month contract: ASAP Start | Competitive hourly rate

The Opportunity

Our client is a leading global technology organisation with offices across Asia Pacific and the USA. Based in their Melbourne office, you can expect a fast paced, high-performing and collaborative environment where no two days will be the same. This is a varied opportunity for an organised, proactive and adaptable support professional who enjoys working with senior stakeholders and contributing to the smooth running of a busy team.

The ideal candidate will have strong communication skills, a high level of emotional intelligence and the ability to take initiative, manage competing priorities and provide reliable executive and administrative support in a confident and autonomous manner.

The Responsibility

Your role as Executive Coordinator will include but not be limited to:

• Provide executive support, including complex diary management, travel arrangements, expense management and event coordination.
• Support the day-to-day coordination and operations of a busy team, helping manage priorities, workflows and key business activities.
• Coordinate team meetings, business reviews and leadership events, including preparing agendas, presentations, meeting materials and tracking action items.
• Assist with business reporting, gathering information and preparing updates and presentations, reports and insights to support planning and decision-making.
• Coordinate team administration, including onboarding, purchase orders, invoices and general operational requirements.
• Build and maintain strong relationships with internal stakeholders and external partners, acting as a key point of contact and helping ensure priorities are managed effectively.
• Additional ad hoc tasks as required.

The Expertise

You’ll have previous experience in an Team Assistant, Administration or Business Support role, ideally within a fast paced corporate environment. You’ll be highly organised, proactive and confident managing competing priorities while supporting multiple stakeholders. Strong communication skills, excellent attention to detail and proficiency across Microsoft Office are essential. You’ll be a natural self-starter who can work autonomously, take initiative and adapt to changing priorities.