Executive Assistant to Managing Director – Melbourne CBD

Assistant Sydney; Melbourne; On-site; AUD 95,000 - 135,000; Full time

Job summary

Assistant Sydney is seeking an experienced Executive Assistant to support a busy Managing Director in Melbourne's CBD. This high-trust role acts as a true right hand, managing priorities across business, personal and family commitments in a private office environment.

Based in Melbourne’s CBD, the role is full-time and in-office five days per week, with responsibilities spanning diary management, travel arrangements, meetings, and confidential administration required to keep the executive's time

Qualifications

• Experience as an Executive Assistant supporting a senior executive.
• Strong organizational skills and ability to prioritise.
• Excellent written and verbal communication and discretion.

Responsibilities

• Screening and prioritising correspondence and requests.
• Preparing presentations, reports, briefs and meeting docs.
• Research to support meeting prep and decision-making.
• Coordinating meetings: agendas, papers, logistics, minutes.
• Managing expenses and supporting financial admin.
• Managing a complex diary across business and personal commitments.
• Coordinating domestic and international travel.
• Personal assistance including appointments, travel and events.

Skills

Executive support

Time management

MS Office

Discretion

Communication

Tools

Microsoft Office

Job description

Assistant Sydney is seeking an experienced Executive Assistant to support a busy Managing Director in Melbourne's CBD. This high-trust role acts as a true right hand, managing priorities across business, personal and family commitments in a private office environment.

Based in Melbourne’s CBD, the role is full-time and in-office five days per week, with responsibilities spanning diary management, travel arrangements, meetings, and confidential administration required to keep the executive's time