Executive Team Assistant – Melbourne CBD, 1 Day WFH

Assistant Sydney; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Health & wellness benefits

1 day WFH

Melbourne CBD location

Job summary

Assistant Sydney is seeking a proactive Team Assistant to provide executive-level support and help the wider team in Melbourne. This role suits a self-starter with strong communication and organisational skills who can own team operations.

Responsibilities include overseeing daily office operations, coordinating travel, managing expenses, supporting meetings and events, and assisting marketing communications.

Qualifications

• 2–3 years’ experience in a similar Team Assistant/Coordinator role within financial and/or professional services.
• Proactive, ownership-focused and able to work autonomously in a fast-paced environment.
• Strong communication and organisational skills with attention to detail.

Responsibilities

• Oversee day-to-day office operations including reception, mail, couriers, and office presentation.
• Coordinate domestic and international travel with complex itineraries and logistics.
• Manage expenses and monthly reporting, including CRM data handling.
• Support meetings, events, and external engagements with scheduling, AV setup, catering, and materials.
• Provide general administrative support and assist the marketing team with communications.

Skills

Office administration

Travel coordination

Expense reporting

Event support

Job description

Assistant Sydney is seeking a proactive Team Assistant to provide executive-level support and help the wider team in Melbourne. This role suits a self-starter with strong communication and organisational skills who can own team operations.

Responsibilities include overseeing daily office operations, coordinating travel, managing expenses, supporting meetings and events, and assisting marketing communications.