Executive Assistant to MD & Leadership Team

Fork Force Australia Pty Ltd; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Fork Force Australia Pty Ltd – Larapinta QLD is seeking an organised Executive Assistant to support the Managing Director and Senior Management team at our Brisbane headquarters. You will coordinate calendars, arrange domestic travel, prepare reports and minutes, and facilitate meetings while handling confidential information with professionalism.

As a pivotal point of contact, you will manage events, liaise with staff and suppliers, and provide ongoing administrative support to keep daily

Qualifications

• Experience in an Executive Assistant, Personal Assistant or senior administrative support role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication; discretion with confidential information.

Responsibilities

• Provide day-to-day executive assistance to the Managing Director and Senior Management team.
• Coordinate calendars, appointments and meeting schedules.
• Organise domestic travel bookings, including flights, accommodation and transport.
• Prepare meeting agendas, reports, presentations, minutes and action items.
• Facilitate meetings by coordinating attendees, documentation, logistics and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Coordinate management meetings, company events and internal functions.
• Arrange meeting rooms, catering, venues and other logistical requirements.
• Liaise with employees, managers and external suppliers to ensure activities run smoothly.
• Assist with internal communications and the distribution of information across the business.
• Provide general administrative support and maintain accurate records and documentation.

Skills

Organisational skills

Communication skills

Prioritisation

Independent working style

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Fork Force Australia Pty Ltd – Larapinta QLD is seeking an organised Executive Assistant to support the Managing Director and Senior Management team at our Brisbane headquarters. You will coordinate calendars, arrange domestic travel, prepare reports and minutes, and facilitate meetings while handling confidential information with professionalism.

As a pivotal point of contact, you will manage events, liaise with staff and suppliers, and provide ongoing administrative support to keep daily