Executive Assistant

Fork Force Australia Pty Ltd; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Fork Force Australia Pty Ltd – Larapinta QLD is seeking an organised Executive Assistant to support the Managing Director and Senior Management team at our Brisbane headquarters. You will coordinate calendars, arrange domestic travel, prepare reports and minutes, and facilitate meetings while handling confidential information with professionalism.

As a pivotal point of contact, you will manage events, liaise with staff and suppliers, and provide ongoing administrative support to keep daily

Qualifications

• Experience in an Executive Assistant, Personal Assistant or senior administrative support role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication; discretion with confidential information.

Responsibilities

• Provide day-to-day executive assistance to the Managing Director and Senior Management team.
• Coordinate calendars, appointments and meeting schedules.
• Organise domestic travel bookings, including flights, accommodation and transport.
• Prepare meeting agendas, reports, presentations, minutes and action items.
• Facilitate meetings by coordinating attendees, documentation, logistics and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Coordinate management meetings, company events and internal functions.
• Arrange meeting rooms, catering, venues and other logistical requirements.
• Liaise with employees, managers and external suppliers to ensure activities run smoothly.
• Assist with internal communications and the distribution of information across the business.
• Provide general administrative support and maintain accurate records and documentation.

Skills

Organisational skills

Communication skills

Prioritisation

Independent working style

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Fork Force Australia Pty Ltd – Larapinta QLD

Fork Force Australia Pty Ltd is one of Australia's leading forklift providers, offering a complete range of sales, hire, parts and servicing solutions. With strong growth across Australia, we pride ourselves on delivering industry-leading products and services while building long-term partnerships with our customers.

Our growing business provides a stable working environment, excellent job security and exciting opportunities for career development.

The Role

We are seeking a highly organised, proactive and professional Executive Assistant to support the Managing Director and Senior Management team at our Brisbane headquarters in Larapinta.

This is a varied role suited to someone who enjoys working closely with senior leaders, managing competing priorities and ensuring day-to-day business activities run smoothly. You will coordinate travel arrangements, organise meetings, prepare management reports, assist with company events and provide general administrative support.

The successful candidate will be a confident communicator who takes initiative, maintains a high level of professionalism and can be relied upon to follow tasks through to completion. You will play an important role in helping our leadership team stay organised, connected and focused on business priorities.

Executive & Management Support

Provide day-to-day executive assistance to the Managing Director and Senior Management team.

Coordinate calendars, appointments and meeting schedules.

Organise domestic travel bookings, including flights, accommodation and transport.

Prepare meeting agendas, reports, presentations, minutes and action items.

Facilitate meetings by coordinating attendees, documentation, logistics and follow-up actions.

Handle confidential information with discretion and professionalism.

Meetings, Events & Coordination

Coordinate management meetings, company events and internal functions.

Arrange meeting rooms, catering, venues and other logistical requirements.

Liaise with employees, managers and external suppliers to ensure activities run smoothly.

Assist with internal communications and the distribution of information across the business.

General Administration

Provide general administrative support to the Managing Director and Senior Management team.

Maintain accurate records, correspondence and business documentation.

Follow up on outstanding actions and ensure deadlines are met.

Assist with special projects and other administrative tasks as required.

What You'll Bring

Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role.

Strong organisational skills and the ability to manage competing priorities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.

A proactive, self-motivated approach with strong attention to detail.

The ability to work independently while collaborating effectively with internal teams.

Professional presentation and the ability to handle confidential matters appropriately.

Personal Attributes

Friendly, confident and professional approach.

Excellent interpersonal skills and the ability to build relationships across all levels of the business.

Highly organised, reliable and detail-oriented.

Able to multitask, prioritise and remain calm under pressure.

Naturally proactive, with the initiative to identify what needs to be done and take action.

Flexible and adaptable, with a willingness to assist wherever required.

Strong sense of accountability and commitment to team culture.

Works in accordance with workplace health and safety requirements and Fork Force company values.

Why Join Us?

Be part of a growing national business with a strong industry reputation.

Work closely with the Managing Director and Senior Management team.

Enjoy a varied role with exposure to business operations and management activities.

Join a supportive and collaborative team environment.

Access opportunities to develop your skills and progress your career.

Enjoy secure employment with a business experiencing ongoing growth and demand.

Ready to Join Our Team?

If you are an organised, dependable and proactive professional who enjoys supporting senior management and making a real contribution to business operations, we would love to hear from you.