Executive Admin & Office Operations Lead

Matchbox; Launceston; Hybrid; AUD 65,000 - 75,000; Full time

Job summary

Firmus Technologies in Launceston, Australia, is seeking an organised Office Administrator & Team Assistant to support executive leaders and keep the office running smoothly. This on-site role blends hands-on operations with high-level scheduling, travel planning, and confidential document handling.

You will manage calendars, prepare meetings and reports, coordinate onboarding, liaise with facilities, and assist with events and internal communications.

Qualifications

• 3+ years’ experience in executive support or office administration.
• Proven ability to manage calendars, arrange travel, and handle confidential information.
• Strong written and verbal communication in English, with high professionalism.

Responsibilities

• Provide proactive administrative support to C-suite executives and manage complex scheduling.
• Process and reconcile expense reports accurately and timely.
• Prepare materials, reports, and meeting summaries as required.
• Support office operations, facilities, and onboarding for new hires.

Skills

Executive support

Organisational skills

English communication

Discretion & professionalism

Tools

Microsoft Office 365

Outlook

Slack

Job description

Firmus Technologies in Launceston, Australia, is seeking an organised Office Administrator & Team Assistant to support executive leaders and keep the office running smoothly. This on-site role blends hands-on operations with high-level scheduling, travel planning, and confidential document handling.

You will manage calendars, prepare meetings and reports, coordinate onboarding, liaise with facilities, and assist with events and internal communications.