Executive Assistant | Global Investment Firm

Assistant Sydney; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

Assistant Sydney is recruiting an Executive Assistant to support a Managing Director and Director in a fast-paced Sydney team. The role centers on complex calendar management and ensuring seamless executive support within a high-performing environment.

You will coordinate meetings, manage priorities, and assist with travel planning for domestic and international trips. The position requires responsiveness, calmness under pressure, and strong stakeholder engagement.

Qualifications

• Proven EA experience supporting senior executives in a fast-paced environment (MD/Director).
• Exceptional calendar management with shifting priorities and last-minute requests.
• Strong communication and stakeholder management skills.
• Calm, proactive, and discreet, with sound judgement under pressure.
• Willingness to go the extra mile and manage confidential information.

Responsibilities

• Manage complex and constantly changing calendars for senior executives.
• Navigate last-minute changes, competing priorities and diary conflicts confidently.
• Coordinate meetings with VPs, Associates and senior stakeholders.
• Arrange domestic and international travel with detailed itineraries.

Skills

EA experience

Calendar management

Stakeholder management

Prioritisation under pressure

Discretion & confidentiality

Job description

• Support senior leaders within a globally recognised investment firm.
• High level of autonomy, trust and responsibility.
• Work in a fast-paced, high-performance environment | No two days are the same.
  

• Support senior leaders within a globally recognised investment firm.
• High level of autonomy, trust and responsibility.
• Work in a fast-paced, high-performance environment | No two days are the same.
  

The Opportunity

Join a highly regarded global investment firm as an Executive Assistant supporting a Managing Director and Director within a high-performing Sydney team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. Supporting senior executives alongside a broader team of 3-4 VPs and Associates, you will be managing diaries that are constantly changing, shifting priorities and last-minute requests.

You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.

The Responsibility

• Manage complex and constantly changing calendars
• Navigate last-minute changes, competing priorities and diary conflicts with confidence
• Work closely with VPs and Associates to coordinate meetings and team requirements
• Coordinate domestic and international travel, including changes and detailed itineraries
• Anticipate priorities and proactively manage your executives' time
• Coordinate internal and external meetings with senior stakeholders
• Prepare executives for meetings and ensure all logistics are organised
• Manage correspondence, follow-ups and general administrative requirements
• Act as a trusted and highly discreet point of support to your executives.

The Expertise

• Proven EA experience supporting senior executives in a fast-paced environment
• Exceptional calendar management skills and confidence managing constantly shifting diaries
• Highly organised, proactive and able to reprioritise quickly
• Calm, solutions-focused and comfortable working with urgency
• Strong communication and stakeholder management skills
• Excellent attention to detail and sound judgement
• Discreet and professional, with the ability to manage confidential information
• Naturally responsive and willing to go the extra mile when required
• While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous

The Next Step

Issy Armati is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.