Executive Assistant

Private Advertiser; City of Brisbane; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Executive leadership role

Competitive renumeration

Job summary

Private Advertiser in Australia is seeking an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a fast-moving executive environment. This role is not about diary management; you will ensure the right work gets done, acting as air-traffic control for executive priorities to keep the CEO focused and informed while ensuring important commitments move forward.

You will help keep senior leaders aligned on decisions, priorities and progress, surfacing risks

Qualifications

• Experience as a senior EA in a high-pressure, fast-moving environment.
• Highly organized and proactive.
• Calm under pressure; able to manage competing priorities.

Responsibilities

• preparing agendas, executive briefs and pre-read material
• attending key meetings and capturing decisions, actions and owners
• maintaining a clear source of truth for priorities, commitments and risks
• following up actions and escalating early
• managing information flow across the executive and leadership team
• translating complex information into concise summaries
• triaging email and meeting requests
• improving meeting structure and protecting executive focus time
• maintaining records and systems so important information is easy to retrieve
• supporting selected priority projects
• managing diary and traditional EA requirements as needed.

Job description

We're an established Australian workforce solutions provider supporting public and private healthcare services across Australia.

We're privately owned, founder-led and ambitious. The business is focused on strengthening systems and leadership capability, maintaining high service standards and delivering a number of significant growth initiatives.

Our identity will be shared with shortlisted candidates.

Not your typical EA role

We are looking for an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a fast-moving executive environment.

This role is less about managing a calendar and more about making sure the right things get done.

You will act as the air-traffic controller for executive priorities — helping the CEO stay focused and informed while ensuring important decisions, commitments and initiatives keep moving.

The role exists to bring structure and follow-through to competing priorities, freeing up the CEO to focus on the work that has the greatest impact.

What this role is

Create structure and rhythm around competing priorities

Turn meetings, discussions and rough ideas into clear actions, owners and deadlines

Close loops and ensure commitments are followed through

Protect the CEO’s time and attention by filtering noise and surfacing what matters

Keep senior leaders aligned on decisions, priorities and progress

Identify risks, overlaps and conflicting priorities early

Build practical systems that improve accountability and consistency

Bring calm and clarity when the pace or pressure increases

You will have the confidence to follow up senior leaders, challenge priorities respectfully and redirect activity when it is getting in the way of progress.

What this role is not

This is not a traditional EA role centred on diary management, travel and administration.

Those responsibilities are part of the position, but they are not its purpose.

We are looking for someone who anticipates what needs to happen, creates the structure around it and follows it through to an outcome.

Key Responsibilities

preparing agendas, executive briefs and pre-read material

attending key meetings and capturing decisions, actions and owners

maintaining a clear source of truth for priorities, commitments and risks

following up actions and escalating early

managing information flow across the executive and leadership team

translating complex information into concise summaries

triaging email and meeting requests

improving meeting structure and protecting executive focus time

maintaining records and systems so important information is easy to retrieve

supporting selected priority projects

managing diary and traditional EA requirements as needed.

Preferred Experience

You are to be an experienced senior EA, Executive Officer who has worked successfully in a high-pressure, fast-moving environment.

You will be:

highly organised and proactive

calm and unflappable under pressure

confident dealing with strong personalities and competing views

comfortable respectfully challenging senior people

an excellent listener and concise writer

commercially aware and able to see the implications behind decisions

Looking for someone with strong executive operations capability, sound judgement, discretion, high EQ and the confidence to operate with authority.

What's on Offer

Executive Leadership role reporting directly to the CEO

Highly Competitive Executive renumeration

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as an executive assistant?