Senior Executive Assistant: Diary, Travel & Liaison

Australian Submarine Agency; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Australian Submarine Agency is seeking an Executive Assistant to provide high-level administrative and executive support to senior leaders in a fast-paced environment. You will manage the Senior Executive Service diary, coordinate meetings, and handle travel, correspondence, and clearance documents.

The role emphasizes confidentiality, strong communication, and professionalism across multiple divisions. Successful candidates will demonstrate agility, resilience, and the ability to work under

Qualifications

• Excellent communication and interpersonal skills across diverse levels of seniority.
• Ability to exercise discretion and maintain confidentiality in sensitive information.
• Strong organisational skills with the ability to manage multiple priorities.

Responsibilities

• Manage the Senior Executive Service diary and meeting arrangements.
• Monitor and triage the inboxes for the Executive and Division.
• Update contact lists and coordinate travel requisitions and accommodation.
• Print packs, track correspondence and clearance documents.
• Liaise with internal and external stakeholders at senior levels.
• Develop business improvement initiatives to streamline workflow.
• Advise and coordinate travel for domestic and international trips in line with policy.

Skills

Communication skills

Stakeholder engagement

Discretion and privacy

Attention to detail

Organisational skills

Job description

Australian Submarine Agency is seeking an Executive Assistant to provide high-level administrative and executive support to senior leaders in a fast-paced environment. You will manage the Senior Executive Service diary, coordinate meetings, and handle travel, correspondence, and clearance documents.

The role emphasizes confidentiality, strong communication, and professionalism across multiple divisions. Successful candidates will demonstrate agility, resilience, and the ability to work under