Executive Assistant to Investment Banking Leaders - Sydney

Jefferies; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Jefferies in Sydney seeks an experienced Executive Assistant to support a team of bankers across seniority levels in a fast‑paced environment. You will manage complex calendars, coordinate internal and external meetings, and ensure confidential communications are handled with discretion.

In addition to travel arrangements and expense processing via Concur, you will partner with clients and stakeholders globally, provide cover for other teams, and contribute to ongoing operational improvements.

Qualifications

• Executive Assistant experience supporting senior executives in a high‑pressure environment, preferably within investment banking.
• Proven ability to manage complex calendars, travel, and confidential communications with discretion.
• Proficient in Microsoft Office and expense systems such as Concur, with strong organizational skills.

Responsibilities

• Executive Administration — provide comprehensive support to bankers from Analyst to Managing Director.
• Calendar & Meeting Management — proactively manage complex schedules and coordinate meetings across time zones.
• Meeting Support — prepare materials, print/bind, and distribute accurate documentation.
• Travel Coordination — arrange domestic and international travel and itineraries.
• Expense Management — submit, reconcile, and track expenses via Concur.
• Collaboration — liaise with clients, suppliers, and stakeholders globally.
• Coverage Support — assist other banker teams when EA colleagues are unavailable.
• General Administration & Projects — support ad hoc projects and process improvements.

Skills

EA experience

Travel booking

MS Office

Concur

Organizational agility

Attention to detail

Time management

Communication

Interpersonal skills

Discretion

Tools

Concur

Job description

Jefferies in Sydney seeks an experienced Executive Assistant to support a team of bankers across seniority levels in a fast‑paced environment. You will manage complex calendars, coordinate internal and external meetings, and ensure confidential communications are handled with discretion.

In addition to travel arrangements and expense processing via Concur, you will partner with clients and stakeholders globally, provide cover for other teams, and contribute to ongoing operational improvements.