Executive Assistant, Equities Sales & Marketing

Next Frontier Capital; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

J.P. Morgan in Sydney is seeking an Executive Assistant to support senior leaders within the Markets Equities Sales team. The role requires strong organizational skills, discretion, and superior communication to ensure seamless day-to-day operations.

You will coordinate complex calendars across time zones, manage travel logistics, and handle high-volume expenses while collaborating with remote and local teammates to deliver excellent client service.

Qualifications

• Minimum 3 years’ EA experience supporting senior leaders.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office; strong written and verbal communication.
• Experience managing complex calendars and travel.

Responsibilities

• Manage complex calendars across time zones and resolve scheduling conflicts.
• Screen calls and emails; handle confidential information with discretion.
• Draft and quality-check communications, documents, and presentations.
• Build relationships with stakeholders to ensure seamless experience.
• Manage high-volume expense processing and invoice administration.
• Coordinate domestic and international travel and meetings.
• Support office operations and ad hoc projects.

Skills

Calendar management

Detail orientation

Discretion

Communication

MS Office

Phone etiquette

Travel planning

Education

Business/Secretarial diploma

Job description

Join our team to support senior leaders in delivering exceptional outcomes for our clients.

As an Executive Assistant in Equities Sales & Marketing, you’ll be at the heart of our operations, ensuring seamless support to enable our teams to focus on what matters most. This is your opportunity to grow your career, build strong relationships, and contribute to a culture of excellence. You will work closely with colleagues both locally and globally, helping us deliver outstanding results in a dynamic environment.

You’ll use strong judgement with a collaborataive, team-first approach to manage priorities, coordinate logistics, and deliver a consistently high standard of administrative and operational support. You’ll also partner with other Executive Assistants to ensure seamless coverage and consistent suport for key stakeholders.

Job Responsibilities

Executive & Business Support

• Manage complex calendars, coordinate meetings across multiple time zones, anticipate needs, and proactively resolve scheduling conflicts.
• Screen and prioritize calls, emails, and business requests while handling confidential information with discretion and strong follow-through.
• Draft, edit, and quality-check professional communications, documents, presentations, and meeting materials.
• Build and maintain strong relationships with internal and external stakeholders to deliver a seamless client and stakeholder experience.
  

Expenses (High-Volume) Invoices & Controls

• Manage high-volume expense processing and invoice administration, ensuring accuracy, timely submission, policy compliance, and prompt resolution of discrepancies.

Logistics & Coordination

• Coordinate domestic and international travel arrangements in compliance with firm policies and documentation requirements.
• Organize and execute meetings and events, including agendas, materials, attendee coordination, and on-the-day logistics.
• Support office operations and ad hoc projects by managing supplies, coordinating stakeholder inputs, tracking actions, and driving timely completion of deliverables.

Required Qualifications, Capabilities, and Skills

• Minimum 3 years’ experience as an Executive Assistant supporting senior leaders across large teams
• Advanced organizational skills and attention to detail
• Demonstrated sound judgement and discretion in confidential matters
• Strong interpersonal, written, and verbal communication abilities
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot)
• Excellent telephone etiquette and ability to manage competing priorities
• Proven experience managing complex calendars and travel arrangements
• Business or Secretarial College diploma or equivalent qualification
  

Preferred Qualifications, Capabilities, and Skills

• Experience supporting teams in an Equities Trading environment or equivalent dynamic workspace in financial services
• Familiarity with expense management systems and invoice processing
• Experience coordinating logistics across multiple locations
• Ability to work effectively with remote teams
• Experience leading or supporting ad hoc projects
• Advanced proficiency in Microsoft Office applications
• Demonstrated adaptability in a fast-paced, dynamic environment

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Provide high-quality, onsite support to senior stakeholders within the Markets Equities Sales team in Sydney.