Executive Assistant, Investment Banking, Sydney

Jefferies; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Jefferies in Sydney seeks an experienced Executive Assistant to support a team of bankers across seniority levels in a fast‑paced environment. You will manage complex calendars, coordinate internal and external meetings, and ensure confidential communications are handled with discretion.

In addition to travel arrangements and expense processing via Concur, you will partner with clients and stakeholders globally, provide cover for other teams, and contribute to ongoing operational improvements.

Qualifications

• Executive Assistant experience supporting senior executives in a high‑pressure environment, preferably within investment banking.
• Proven ability to manage complex calendars, travel, and confidential communications with discretion.
• Proficient in Microsoft Office and expense systems such as Concur, with strong organizational skills.

Responsibilities

• Executive Administration — provide comprehensive support to bankers from Analyst to Managing Director.
• Calendar & Meeting Management — proactively manage complex schedules and coordinate meetings across time zones.
• Meeting Support — prepare materials, print/bind, and distribute accurate documentation.
• Travel Coordination — arrange domestic and international travel and itineraries.
• Expense Management — submit, reconcile, and track expenses via Concur.
• Collaboration — liaise with clients, suppliers, and stakeholders globally.
• Coverage Support — assist other banker teams when EA colleagues are unavailable.
• General Administration & Projects — support ad hoc projects and process improvements.

Skills

EA experience

Travel booking

MS Office

Concur

Organizational agility

Attention to detail

Time management

Communication

Interpersonal skills

Discretion

Tools

Concur

Job description

Executive Assistant, Investment Banking, Sydney

We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.

This role requires a professional who thrives in a fast‑paced, high‑pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.

Role Overview

We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.

This role requires a professional who thrives in a fast‑paced, high‑pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.

Key Responsibilities

• Executive Administration — Provide comprehensive support to bankers from Analyst to Managing Director level.


• Calendar & Meeting Management — Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.


• Meeting Support — coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.


• Travel Coordination — Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.


• Telephone Coverage — Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly.


• Expense Management — Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.


• Collaboration — Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders.


• Coverage Support — Provide coverage support to other Banker Teams during when EA colleagues are on leave.


• General Administration & Projects — Support ad‑hoc projects, team initiatives, and operational improvements as needed.

Required Skills & Competencies

• Executive Assistant Experience — Previous experience supporting senior executives in an Investment Banking or high‑pressure corporate environment.


• High‑Level Travel Booking Expertise — Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.


• Technology Proficiency — Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).


• Organisational Agility — Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline‑driven environment.


• Attention to Detail — Demonstrated ability to deliver error‑free outputs under pressure.


• Time & Priority Management — Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.


• Strong Communication Skills — Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.


• Interpersonal Excellence — Ability to develop and maintain collaborative relationships with colleagues and clients globally.


• Discretion & Confidentiality — Committed to managing sensitive information with the highest ethical standards.

This position offers a rare opportunity to work at the centre of a high‑performing Investment Banking team while building a long‑term professional career in financial services.