Executive Assistant to Directors — Board & Governance Lead

Royal Botanic Gardens Victoria; Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Annual leave loading

Employee Assistance Program

Job summary

Royal Botanic Gardens Victoria is seeking a Senior Executive Assistant to support the Director, Chief Executive and Chief Operating Officer. You will manage complex diaries, correspondence, meetings and travel with discretion and sound judgement.

You will coordinate executive briefings and governance materials, deliver end-to-end secretariat support to Board and committees, and build strong relationships with government representatives, Board members and community partners.

Qualifications

• Tertiary qualification in business administration or equivalent experience.
• Experience supporting Boards or senior executives in a complex environment.
• Strong writing, editing and minute-taking skills with discretion.

Responsibilities

• Manage complex diaries, correspondence, meetings and travel arrangements.
• Coordinate executive briefings, reports and communications; provide end‑to‑end secretariat support to the Board and committees.
• Build relationships with government representatives, Board members and community partners.
• Lead improvements to administrative systems and governance processes.
• Ensure governance activities are delivered accurately and efficiently with autonomy.

Skills

Diary management

Executive support

Stakeholder engagement

Governance support

Education

Tertiary qualification in business administration

Tools

Microsoft 365

Records management systems

Job description

Royal Botanic Gardens Victoria is seeking a Senior Executive Assistant to support the Director, Chief Executive and Chief Operating Officer. You will manage complex diaries, correspondence, meetings and travel with discretion and sound judgement.

You will coordinate executive briefings and governance materials, deliver end-to-end secretariat support to Board and committees, and build strong relationships with government representatives, Board members and community partners.