Senior Executive Assistant

Royal Botanic Gardens Victoria; Melbourne; Hybrid; AUD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Flexible working arrangements

Annual leave loading

Employee Assistance Program

Zusammenfassung

Royal Botanic Gardens Victoria is seeking a Senior Executive Assistant to support the Director, Chief Executive and Chief Operating Officer. You will manage complex diaries, correspondence, meetings and travel with discretion and sound judgement.

You will coordinate executive briefings and governance materials, deliver end-to-end secretariat support to Board and committees, and build strong relationships with government representatives, Board members and community partners.

Qualifikationen

• Tertiary qualification in business administration or equivalent experience.
• Experience supporting Boards or senior executives in a complex environment.
• Strong writing, editing and minute-taking skills with discretion.

Aufgaben

• Manage complex diaries, correspondence, meetings and travel arrangements.
• Coordinate executive briefings, reports and communications; provide end‑to‑end secretariat support to the Board and committees.
• Build relationships with government representatives, Board members and community partners.
• Lead improvements to administrative systems and governance processes.
• Ensure governance activities are delivered accurately and efficiently with autonomy.

Kenntnisse

Diary management

Executive support

Stakeholder engagement

Governance support

Ausbildung

Tertiary qualification in business administration

Tools

Microsoft 365

Records management systems

Jobbeschreibung

Royal Botanic Gardens Victoria (RBGV) employs over 240 staff overseeing two beautiful world-class gardens, Royal Botanic Gardens Melbourne and Royal Botanic Gardens Cranbourne. The organisation fosters an understanding and appreciation for plants and the natural world through arts and culture and education programs, world-leading scientific research, plant conservation programs, and promotes health and wellbeing in nature. For further information please visit https://www.rbg.vic.gov.au/

What You'll Do

As Senior Executive Assistant, you'll play a pivotal role in supporting the Director and Chief Executive and Chief Operating Officer, providing proactive, high-level executive support to ensure the smooth and effective coordination of their priorities. You'll manage complex diaries, correspondence, meetings and travel arrangements, exercising sound judgement and discretion while anticipating competing demands. Working closely with senior leaders, you'll coordinate executive briefings, reports and communications, alongside providing end-to-end secretariat support to the Royal Botanic Gardens Board, Board Committees and Executive Team. As a trusted point of contact, you'll build strong relationships with internal and external stakeholders, including government representatives, Board members and community partners, navigating sensitive matters with professionalism and diplomacy. You'll also lead improvements to administrative systems and processes, identifying opportunities to streamline workflows, strengthen governance and enhance operational efficiency. With a high degree of autonomy, you'll ensure executive and governance activities are delivered accurately, efficiently and to a consistently high standard.

What You'll Bring

You'll bring a relevant tertiary qualification in business administration, governance, management or a related discipline, or substantial equivalent experience, alongside a proven background in providing high-level executive support within a complex government or public sector environment. With experience supporting Boards, Committees or senior executive forums, you'll demonstrate exceptional organisational skills, sound judgement and the ability to manage competing priorities and sensitive information with discretion and integrity. An excellent communicator, you'll have highly developed writing, editing and minute-taking skills, with a keen eye for detail and the confidence to engage and influence stakeholders at all levels. You'll be proactive, adaptable and solutions-focused, with the ability to anticipate needs, work autonomously and remain composed under pressure. You'll also bring strong digital capabilities, including proficiency in Microsoft 365 and records management systems, alongside a commitment to continuous improvement and delivering high-quality executive support in a dynamic environment.

All other key selection criteria can be found in the position description which is located under the attachments heading on the Victorian Government Careers website

Working with Us

As an employee you will benefit from flexible working arrangements to assist in creating genuine work/life balance, annual leave loading, access to an Employee Assistance Program and much more

RBGV is committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people. Our organisation is a proudly child safe organisation and committed to protecting children and young people from harm. All applicants will be required to complete the necessary pre-employment checks prior to appointment

Applications close Sunday 22 November 2026 at 11.59pm