Executive Assistant to CEO

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

ONA Recruitment Pty Ltd is partnering with a private investment group in Sydney to hire an Executive Assistant for the CEO and Principal. You will manage complex diaries, coordinate international travel and handle confidential admin tasks, while supporting presentations in PowerPoint and Excel.

The role emphasizes discretion, adaptability to change, and the use of AI tools to streamline day-to-day work. A long-term career with growth within the executive support team is expected.

Qualifications

• At least five years’ experience as an Executive Assistant supporting C-suite or senior leaders.
• Confident managing complex diaries, travel and competing priorities.
• Advanced Microsoft Office skills, particularly PowerPoint and Excel.
• Discreet and trustworthy with sensitive and personal information.
• Comfortable with new technology and open to using AI tools in day to day work.
• A team player who adapts easily when priorities change.

Responsibilities

• Managing complex diaries, inboxes and priorities for the CEO and MD so their time goes where it matters most.
• Coordinating domestic and international travel, including flights, accommodation, transfers and detailed itineraries.
• Looking after personal administration for the CEO with discretion and confidentiality.
• Preparing presentations, reports and briefing materials in PowerPoint and Excel, drawing on company information and external research.
• Organising meetings end to end, including agendas, minutes, catering and follow-up actions.
• Handling expense reconciliation, report maintenance and research tasks.
• Drafting and distributing internal and external correspondence on time.
• Planning team events and corporate initiatives, both in the office and offsite.
• Supporting the wider executive team on an ad-hoc basis.
• Reviewing and improving the processes that support the CEO and MD.

Skills

Executive Assistant experience

Discretion & confidentiality

Team player

Adaptable to change

Communication skills

Tools

PowerPoint

Excel

MS Office

AI tools familiarity

Job description

We are partnering with a longstanding client to find an experienced Executive Assistant to support their Chief Executive Officer and Principal

This is a privately owned group within the investment space. As a private business, they are able to move quickly and take advantage of new opportunities, and the group is in a period of continued growth. The team is close-knit, collaborative and holds itself to a high standard.

What you will be doing

Managing complex diaries, inboxes and priorities for the CEO and MD so their time goes where it matters most

Coordinating domestic and international travel, including flights, accommodation, transfers and detailed itineraries

Looking after personal administration for the CEO with discretion and confidentiality

Preparing presentations, reports and briefing materials in PowerPoint and Excel, drawing on company information and external research

Organising meetings end to end, including agendas, minutes, catering and follow-up actions

Handling expense reconciliation, report maintenance and research tasks

Drafting and distributing internal and external correspondence on time

Planning team events and corporate initiatives, both in the office and offsite

Supporting the wider executive team on an ad-hoc basis

Reviewing and improving the processes that support the CEO and MD

Who you are?

At least five years’ experience as an Executive Assistant supporting C-suite or senior leaders

Confident managing complex diaries, travel and competing priorities

Advanced Microsoft Office skills, particularly PowerPoint and Excel

Discreet and trustworthy with sensitive and personal information

Comfortable with new technology and open to using AI tools in your day to day work

A team player, within the EA group and broader business, who is happy to pitch in and adapts easily when priorities change

This suits someone who enjoys change and wants to grow with a business over the long term - from 2028, there may. The current EA group and wider support team are genuinely some of the most down to earth, personable and hard working team members I have had a pleasure to partner with in 12 years of recruitment.