Executive Assistant to a Global CEO | Strategic Partner

CAR Group; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave

Workplace recognition

Flexible working

Circle Back Initiative

Job summary

CAR Group is seeking a seasoned executive assistant to support our global CEO, coordinating a busy calendar across multiple time zones and markets. You will manage diary, emails, travel, expenses and board activities while ensuring smooth daily operations and timely communications.

You’ll also assist the broader Executive Leadership Team with meeting prep, notes, and travel arrangements, maintaining discretion and confidentiality at all times.

Qualifications

• Extensive experience providing administrative support to senior or executive managers.
• Ability to manage competing priorities in a fast-paced environment.
• Strong communication skills and relationship building with internal and external stakeholders.
• Discretion when handling confidential information.

Responsibilities

• Keep the CEO organized and informed across time zones and markets.
• Manage diary, emails, travel, expenses, and board meetings.
• Support wider Executive Leadership Team with meeting agendas and minutes.
• Handle confidential information with professionalism and discretion.

Skills

Executive support

Diary management

Travel arrangements

Stakeholder communication

Discretion and confidentiality

Proactive work ethic

Attention to detail

Job description

CAR Group is seeking a seasoned executive assistant to support our global CEO, coordinating a busy calendar across multiple time zones and markets. You will manage diary, emails, travel, expenses and board activities while ensuring smooth daily operations and timely communications.

You’ll also assist the broader Executive Leadership Team with meeting prep, notes, and travel arrangements, maintaining discretion and confidentiality at all times.