Executive Assistant to CEO & Board | Private Club

Sanctuary Cove Golf and Country Club; Sanctuary Cove; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Staff benefits

Professional development opportunities

Career growth

Job summary

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to support the CEO and provide board-level administration in a discreet, professional environment. You will manage diaries, meetings, travel, and governance papers while collaborating with senior leaders and stakeholders to ensure timely, high‑quality outcomes.

The role suits a proactive, organised professional with a strong eye for detail, capable of handling confidential information and balancing multiple

Qualifications

• Experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role.
• Proven ability to manage complex diaries, meetings, travel and competing priorities.
• Experience coordinating Board or committee papers, agendas, minutes and records is highly desirable.
• Excellent written communication, proofreading, minute-taking and document preparation skills.
• Strong organisational and time-management capability with attention to detail and follow-through.
• Discretion and professionalism when handling sensitive information.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to build effective relationships with senior leaders, directors and stakeholders.

Responsibilities

• Manage the CEO’s diary, meetings, travel arrangements and day-to-day workflow.
• Coordinate Board and committee calendars, agendas, papers, minutes and records.
• Draft, format, proofread correspondence, reports and executive documents to a high standard.
• Maintain secure executive and governance records and electronic filing systems.
• Provide administrative support for strategic projects and organisational initiatives.
• Handle confidential, personal and governance information with discretion.

Skills

Executive support

Board support

Diary & calendar management

Meetings & travel coordination

Discretion & confidentiality

Stakeholder liaison

Communication skills

Microsoft 365 proficient

Education

Business administration / governance related discipline

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to support the CEO and provide board-level administration in a discreet, professional environment. You will manage diaries, meetings, travel, and governance papers while collaborating with senior leaders and stakeholders to ensure timely, high‑quality outcomes.

The role suits a proactive, organised professional with a strong eye for detail, capable of handling confidential information and balancing multiple