Admin And Accounts Assistant

Dominant Music; Gold Coast City; On-site; AUD 70,000 - 110,000; Full time

Job summary

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to work closely with the CEO and executive leadership. You will manage calendars, coordinate meetings and travel, and provide high‑quality board and committee administration.

The role demands discretion, superb organisational skills and the ability to balance competing priorities in a fast‑paced private club environment, supporting governance and strategic initiatives for members and stakeholders.

Qualifications

• Experience in an Executive Assistant, Personal Assistant or senior administrative role.
• Ability to manage complex diaries, meetings and travel.
• Experience coordinating Board or committee papers, agendas and minutes.
• Excellent written communication, proofreading and document preparation.

Responsibilities

• Manage the CEO’s diary, appointments, meetings, travel and executive workflow.
• Coordinate Board and committee calendars, agendas, papers, minutes and records.
• Draft, format and proofread correspondence, reports and briefing papers.
• Maintain secure and well-organised executive and governance records.
• Support strategic projects and organisational initiatives.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Diary management

Board administration

Communications

Job description

Executive Assistant

Sanctuary Cove Sanctuary Cove Golf and Country Club

Posted 5 days ago

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Job Description

Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service andhigh standards?

This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, trainingand ongoing professional development.

Sanctuary Cove Golf and Country Club is one of Australia’s most prestigious golf and lifestyle destinations. We areseekinga highly organised, professionaland discreet Executive Assistant to provide responsive support to the Chief Executive Officer(CEO)and playan important rolein the effective operation of theexecutiveoffice.

This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committeeand senior leadership activity in a professional, member-focused environment.

This is a rare opportunity to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activityand projects that contribute to the future direction of Sanctuary Cove Golf and Country Club.

The Role

Reporting to theExecutiveOffice and Membership Manager, with regular direct support to theCEO, the Executive Assistant will coordinate the CEO’s diary, meetings, travel, correspondenceand executive workflow, while also providing high-quality Board and committee administration, document controland records management.

This is a hands‑on role requiring discretion, sound judgement, exceptional attention to detailand the confidence to manage changing priorities in a busy executive environment, whilemaintainingclear, professionaland collaborative relationships across the Club.

This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsiveand well connected, while supporting the smooth operation of senior leadership, Boardand committee activity.

Key Responsibilities

• Manage the CEO’s diary, appointments, meetings, travel arrangementsand day-to‑day executive workflow
• Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, cateringand supporting materials
• Coordinate Board and committee calendars, agendas, papers, meetinglogistics, minutes, resolutions, action listsand associated records
• Draft, format, proofreadand quality-check correspondence, reports, briefing papers, presentationsand executive documents to a high professional standard
• Maintain secure and well‑organised executive, Boardand committee records, registersand electronic filing systems
• Coordinate document review, approval, signature, distributionand version‑control processes
• Monitor administrative deadlines and follow up outstanding information, approvals, actionsand documents
• Communicate professionally with directors, employees, members, advisers, consultants, suppliersand other stakeholders
• Provide administrative support for agreed strategic projects and organisational initiatives
• Handle confidential, personal, commercialand governance information with discretion and professionalism

Whatwe’relooking for

We are looking for someone who brings professionalism, initiativeand good judgement but who also enjoys being part of a close, high‑performing team that takes pride in delivering an exceptional experience for members,guestsand stakeholders.

The successful person will bring:

• Demonstrated experience in an Executive Assistant, Personal Assistant, Board supportor senior administrative role
• Proven ability to manage complex diaries, meetings, traveland competing executive priorities
• Experience coordinating Board or committee papers, agendas, minutes, actionsand records is highly desirable
• Excellent written communication, proofreading, minute‑takingand document‑preparation