Executive Assistant

Sanctuary Cove Golf and Country Club; Gold Coast City; On-site; AUD 90,000 - 120,000; Full time

Job summary

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to provide high-level administrative and Board support to the CEO and executive leadership. The role involves diary management, travel, correspondence, and governance documentation in a prestigious private club environment.

The successful candidate will coordinate Board and committee activities, manage confidential information with discretion, and support strategic projects within a dual reporting structure.

Qualifications

• Demonstrated experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role.
• Proven ability to manage complex diaries, meetings, travel and competing executive priorities.
• Experience coordinating Board or committee papers, agendas, minutes, actions and records is highly desirable.
• Excellent written communication, proofreading, minute-taking and document-preparation skills.
• Strong organisational and time-management capability with exceptional attention to detail and follow-through.
• A high level of discretion, professionalism and confidence when handling sensitive and confidential information.
• Relevant qualifications in business administration, governance or a related discipline are desirable.

Responsibilities

• Manage the CEO's diary, appointments, meetings, travel arrangements and day-to-day executive workflow.
• Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, catering and supporting materials.
• Coordinate Board and committee calendars, agendas, papers, meeting logistics, minutes, resolutions, action lists and associated records.
• Draft, format, proofread and quality-check correspondence, reports, briefing papers, presentations and executive documents to a high professional standard.
• Maintain secure and well-organised executive, Board and committee records, registers and electronic filing systems.
• Coordinate document review, approval, signature, distribution and version-control processes.
• Monitor administrative deadlines and follow up outstanding information, approvals, actions and documents.
• Communicate professionally with directors, employees, members, advisers, consultants, suppliers and other stakeholders.
• Provide administrative support for agreed strategic projects and organisational initiatives.
• Handle confidential, personal, commercial and governance information with discretion and professionalism.

Skills

Executive support

Diary management

Board coordination

Proofreading

Communication

Discretion

Time management

Education

Business administration or governance qualification

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Sanctuary Cove Golf and Country Club – Sanctuary Cove QLD

Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service andhigh standards?

This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, trainingand ongoing professional development.

Sanctuary Cove Golf and Country Club is one of Australia's most prestigious golf and lifestyle destinations. We areseekinga highly organised, professionaland discreet Executive Assistant to provide responsive support to the Chief Executive Officer(CEO)and playan important rolein the effective operation of theexecutiveoffice.

This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committeeand senior leadership activity in a professional, member-focused environment.

This is a rare opportunity to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activityand projects that contribute to the future direction of Sanctuary Cove Golf and Country Club.

The Role

Reporting to the Executive Office and Membership Manager, with regular direct support to the CEO, the Executive Assistant will coordinate the CEO's diary, meetings, travel, correspondence and executive workflow, while also providing high-quality Board and committee administration, document control and records management.

This is a hands-on role requiring discretion, sound judgement, exceptional attention to detail and the confidence to manage changing priorities in a busy executive environment, while maintaining clear, professional and collaborative relationships across the Club.

This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsive and well connected, while supporting the smooth operation of senior leadership, Board and committee activity.

Key Responsibilities

• Manage the CEO's diary, appointments, meetings, travel arrangements and day-to-day executive workflow
• Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, catering and supporting materials
• Coordinate Board and committee calendars, agendas, papers, meeting logistics, minutes, resolutions, action lists and associated records
• Draft, format, proofread and quality-check correspondence, reports, briefing papers, presentations and executive documents to a high professional standard
• Maintain secure and well-organised executive, Board and committee records, registers and electronic filing systems
• Coordinate document review, approval, signature, distribution and version-control processes
• Monitor administrative deadlines and follow up outstanding information, approvals, actions and documents
• Communicate professionally with directors, employees, members, advisers, consultants, suppliers and other stakeholders
• Provide administrative support for agreed strategic projects and organisational initiatives
• Handle confidential, personal, commercial and governance information with discretion and professionalism

Whatwe’relooking for

• Demonstrated experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role
• Proven ability to manage complex diaries, meetings, travel and competing executive priorities
• Experience coordinating Board or committee papers, agendas, minutes, actions and records is highly desirable
• Excellent written communication, proofreading, minute-taking and document-preparation skills
• Strong organisational and time-management capability with exceptional attention to detail and follow-through
• A high level of discretion, professionalism and confidence when handling sensitive and confidential information
• Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams
• Ability to build effective working relationships with senior leaders, directors, employees, members and external stakeholders
• A calm, adaptable and service-oriented approach with the ability to work effectively within a dual reporting relationship
• Relevant qualifications in business administration, governance or a related discipline are desirable

We are looking for someone who brings professionalism, initiative and good judgement but who also enjoys being part of a close, high-performing team that takes pride in delivering an exceptional experience for members, guests and stakeholders.

About Sanctuary Cove Golf and Country Club

Sanctuary Cove Golf and Country Club features two championship golf courses, world-class facilities, and a professional team committed to delivering an exceptional member and guest experience. Located within the internationally recognised Sanctuary Cove Resort community between the Gold Coast and Brisbane, the Club offers a unique private club environment in an exceptional lifestyle and sporting setting.

Why join us

At Sanctuary Cove Golf and Country Club, you will be part of a professional, supportive, and service-focused team in one of Queensland’s most unique private club environments. We offer opportunities for training, professional development, and career growth; exposure to executive leadership, Board processes, and strategic projects; access to staff benefits, wellbeing initiatives, and Club-related employee programs; and a beautiful workplace setting with world-class golf, lifestyle, and hospitality facilities.

We support ongoing professional development and provide opportunities for training, skills development, and exposure to governance, executive administration, and strategic project coordination.

Applicants will need access to reliable personal transport, as public transport options to Sanctuary Cove are limited.

As part of our recruitment process, preferred candidates will be required to complete a police check.