Executive Assistant

Sanctuary Cove Golf and Country Club; Sanctuary Cove; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Staff benefits

Professional development opportunities

Career growth

Job summary

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to support the CEO and provide board-level administration in a discreet, professional environment. You will manage diaries, meetings, travel, and governance papers while collaborating with senior leaders and stakeholders to ensure timely, high‑quality outcomes.

The role suits a proactive, organised professional with a strong eye for detail, capable of handling confidential information and balancing multiple

Qualifications

• Experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role.
• Proven ability to manage complex diaries, meetings, travel and competing priorities.
• Experience coordinating Board or committee papers, agendas, minutes and records is highly desirable.
• Excellent written communication, proofreading, minute-taking and document preparation skills.
• Strong organisational and time-management capability with attention to detail and follow-through.
• Discretion and professionalism when handling sensitive information.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to build effective relationships with senior leaders, directors and stakeholders.

Responsibilities

• Manage the CEO’s diary, meetings, travel arrangements and day-to-day workflow.
• Coordinate Board and committee calendars, agendas, papers, minutes and records.
• Draft, format, proofread correspondence, reports and executive documents to a high standard.
• Maintain secure executive and governance records and electronic filing systems.
• Provide administrative support for strategic projects and organisational initiatives.
• Handle confidential, personal and governance information with discretion.

Skills

Executive support

Board support

Diary & calendar management

Meetings & travel coordination

Discretion & confidentiality

Stakeholder liaison

Communication skills

Microsoft 365 proficient

Education

Business administration / governance related discipline

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service andhigh standards?

This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, trainingand ongoing professional development.

Sanctuary Cove Golf and Country Club is one of Australia’s most prestigious golf and lifestyle destinations. We areseekinga highly organised, professionaland discreet Executive Assistant to provide responsive support to the Chief Executive Officer(CEO)and playan important rolein the effective operation of theexecutiveoffice.

This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committeeand senior leadership activity in a professional, member-focused environment.

This is a rare opportunity to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activityand projects that contribute to the future direction of Sanctuary Cove Golf and Country Club.

The Role

Reporting to theExecutiveOffice and Membership Manager, with regular direct support to theCEO, the Executive Assistant will coordinate the CEO’s diary, meetings, travel, correspondenceand executive workflow, while also providing high-quality Board and committee administration, document controland records management.

This is a hands-on role requiring discretion, sound judgement, exceptional attention to detailand the confidence to manage changing priorities in a busy executive environment, whilemaintainingclear, professionaland collaborative relationships across the Club.

This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsiveand well connected, while supporting the smooth operation of senior leadership, Boardand committee activity.

Key Responsibilities

• Manage the CEO’s diary, appointments, meetings, travel arrangementsand day-to-day executive workflow
• Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, cateringand supporting materials
• Coordinate Board and committee calendars, agendas, papers, meetinglogistics, minutes, resolutions, action listsand associated records
• Draft, format, proofreadand quality-check correspondence, reports, briefing papers, presentationsand executive documents to a high professional standard
• Maintain secure and well-organised executive, Boardand committee records, registersand electronic filing systems
• Coordinate document review, approval, signature, distributionand version-control processes
• Monitor administrative deadlines and follow up outstanding information, approvals, actionsand documents
• Communicate professionally with directors, employees, members, advisers, consultants, suppliersand other stakeholders
• Provide administrative support for agreed strategic projects and organisational initiatives
• Handle confidential, personal, commercialand governance information with discretion and professionalism

Whatwe’relooking for

We are looking for someone who brings professionalism, initiativeand good judgement but who also enjoys being part of a close, high-performing team that takes pride in delivering an exceptional experience for members,guestsand stakeholders.

The successful person will bring:

• Demonstrated experience in an Executive Assistant, Personal Assistant, Board supportor senior administrative role
• Proven ability to manage complex diaries, meetings, traveland competing executive priorities
• Experience coordinating Board or committee papers, agendas, minutes, actionsand records is highly desirable
• Excellent written communication, proofreading, minute-takingand document-preparation skills
• Strong organisational and time-management capability with exceptional attention to detail and follow-through
• A high levelof discretion, professionalismand confidence when handling sensitive and confidential information
• Advancedproficiencyin Microsoft 365 including Outlook, Word, Excel, PowerPointand Teams
• Ability to build effective working relationships with senior leaders, directors, employees, membersand external stakeholders
• A calm, adaptableand service-oriented approach with the ability to work effectively within a dual reporting relationship
• Relevant qualifications in business administration, governanceor a related discipline are desirable

About Sanctuary Cove Golf and Country Club

Sanctuary Cove Golf and Country Club features two championship golf courses, world-class facilities,and a professional team committed to delivering an exceptional member and guest experience. Located within the internationally recognised Sanctuary CoveResort community between the Gold Coast and Brisbane, the Club offers a unique private club environment in an exceptional lifestyle and sporting setting.

Why Join Us

At Sanctuary Cove Golf and Country Club, you will be part of a professional, supportive,and service-focused team in one of Queensland’s most unique private club environments. We offer opportunities for training, professional development,and career growth; exposure to executive leadership, Board processes,and strategic projects; access to staff benefits, wellbeing initiatives,and Club-related employee programs; and a beautiful workplace setting with world-class golf, lifestyle,and hospitality facilities.

We support ongoing professional development and provide opportunities for training, skills development,and exposure to governance, executive administration,and strategic project coordination.

Applicants will need access to reliable personal transport, as public transport options to Sanctuary Cove are limited.

As part of our recruitment process, preferred candidates willbe requiredto complete a police check.