Executive Assistant to CEO & Board – Private Club

Sanctuary Cove Golf and Country Club; Gold Coast City; Vor Ort; AUD 90.000 - 120.000; Vollzeit

Zusammenfassung

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to provide high-level administrative and Board support to the CEO and executive leadership. The role involves diary management, travel, correspondence, and governance documentation in a prestigious private club environment.

The successful candidate will coordinate Board and committee activities, manage confidential information with discretion, and support strategic projects within a dual reporting structure.

Qualifikationen

• Demonstrated experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role.
• Proven ability to manage complex diaries, meetings, travel and competing executive priorities.
• Experience coordinating Board or committee papers, agendas, minutes, actions and records is highly desirable.
• Excellent written communication, proofreading, minute-taking and document-preparation skills.
• Strong organisational and time-management capability with exceptional attention to detail and follow-through.
• A high level of discretion, professionalism and confidence when handling sensitive and confidential information.
• Relevant qualifications in business administration, governance or a related discipline are desirable.

Aufgaben

• Manage the CEO's diary, appointments, meetings, travel arrangements and day-to-day executive workflow.
• Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, catering and supporting materials.
• Coordinate Board and committee calendars, agendas, papers, meeting logistics, minutes, resolutions, action lists and associated records.
• Draft, format, proofread and quality-check correspondence, reports, briefing papers, presentations and executive documents to a high professional standard.
• Maintain secure and well-organised executive, Board and committee records, registers and electronic filing systems.
• Coordinate document review, approval, signature, distribution and version-control processes.
• Monitor administrative deadlines and follow up outstanding information, approvals, actions and documents.
• Communicate professionally with directors, employees, members, advisers, consultants, suppliers and other stakeholders.
• Provide administrative support for agreed strategic projects and organisational initiatives.
• Handle confidential, personal, commercial and governance information with discretion and professionalism.

Kenntnisse

Executive support

Diary management

Board coordination

Proofreading

Communication

Discretion

Time management

Ausbildung

Business administration or governance qualification

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Jobbeschreibung

Sanctuary Cove Golf and Country Club is seeking an experienced Executive Assistant to provide high-level administrative and Board support to the CEO and executive leadership. The role involves diary management, travel, correspondence, and governance documentation in a prestigious private club environment.

The successful candidate will coordinate Board and committee activities, manage confidential information with discretion, and support strategic projects within a dual reporting structure.