Executive Office Lead: Chairman & CEO Support

ASX; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid working

Flexible working arrangements

Job summary

ASX is seeking an experienced Chief Executive Office Administrator to support the Chairman and CEO, coordinating governance processes and coordinating senior leadership priorities. The role delivers confidential executive support, manages diary and travel, and oversees board and leadership events.

You will partner with the Chief of Staff and Company Secretariat to ensure timely governance, documentation and stakeholder engagement across a dynamic, global exchange.

Qualifications

• Significant experience providing executive support to a Board Chair or C-suite in a complex corporate environment.
• Experience coordinating Board and executive governance processes, including meeting papers, approval cycles, registers, deadlines and secure document management.
• Advanced capability in complex diary, travel, expense and stakeholder coordination, with the ability to manage competing priorities and sensitive matters.
• Demonstrated event and project coordination experience, including venue and supplier management, budgets, communications, logistics and on-the-day delivery.
• Advanced proficiency in Microsoft Office and collaboration tools, including Word, PowerPoint, Outlook, Teams and SharePoint.
• High standard of written communication, judgement and confidentiality, with proven ability to prepare executive-level correspondence and briefings.

Responsibilities

• Provide comprehensive executive support to the Chairman, including diary management, correspondence, meeting preparation, travel, expenses and Board administration.
• Coordinate governance registers, calendars, briefings and papers for Board and Executive Leadership Team.
• Lead end-to-end administration of Executive Leadership Team meetings, agendas, room logistics and documentation.
• Manage Board paper approval cycles, records, deadlines and archive final papers.
• Plan and deliver Board dinners, senior leadership forums and other high-profile events within budget.
• Maintain confidentiality and foster strong relationships with Board, regulators and external partners.

Skills

Executive support

Board governance coordination

Diary management

Event coordination

Stakeholder coordination

Tools

SharePoint

Teams

Outlook

PowerPoint

Word

Job description

ASX is seeking an experienced Chief Executive Office Administrator to support the Chairman and CEO, coordinating governance processes and coordinating senior leadership priorities. The role delivers confidential executive support, manages diary and travel, and oversees board and leadership events.

You will partner with the Chief of Staff and Company Secretariat to ensure timely governance, documentation and stakeholder engagement across a dynamic, global exchange.