Executive Assistant to CEO & Board Liaison

Recruitly; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Recruitly is seeking an Executive Assistant to the CEO within a not-for-profit health and education-focused organisation. You will provide proactive and confidential support to the CEO, assist the Board and Executive team, and help coordinate events and office operations.

Responsibilities include diary management, preparing papers and reports, and acting as a key contact for stakeholders. You will also support Board meetings and staff events, ensuring smooth day-to-day operations.

Qualifications

• Significant experience supporting a CEO or executive team.
• Strong organisational skills and discretion.
• Able to manage competing priorities and anticipate needs.

Responsibilities

• Manage the CEO's diary, appointments, travel and meeting schedules.
• Prepare agendas, briefing papers, correspondence, presentations and reports.
• Act as a key contact for stakeholders engaging with the CEO.
• Assist with Board meetings and support the Company Secretary when required.
• Coordinate Town Halls, staff gatherings, Board dinners and retreats.
• Manage confidential records, approval workflows, invoices and expenses.
• Support day-to-day office activities, including deliveries and onsite trades.

Skills

Executive support

Diary management

Stakeholder management

Microsoft Office

Board operations

Tools

Board management software

Job description

Recruitly is seeking an Executive Assistant to the CEO within a not-for-profit health and education-focused organisation. You will provide proactive and confidential support to the CEO, assist the Board and Executive team, and help coordinate events and office operations.

Responsibilities include diary management, preparing papers and reports, and acting as a key contact for stakeholders. You will also support Board meetings and staff events, ensuring smooth day-to-day operations.