Senior Executive Assistant to CEO & Board — Strategy

Torbay Lifestyles and Care; Hervey Bay; On-site; AUD 55,000 - 83,000; Full time

Benefits offered by this job

Salary packaging

Rewards program

Professional development

Employee assistance

Work-life balance

Flexible working

Job summary

Torbay Lifestyles and Care in Hervey Bay, QLD, seeks an experienced Executive Assistant to provide high-level administrative support to the CEO and the Board. You will manage diaries, coordinate meetings, handle correspondence, and assist with special projects while maintaining confidentiality and professionalism.

The role offers flexible working arrangements, ongoing professional development, and a supportive environment focused on integrity, independence and choice for residents.

Qualifications

• Minimum 5 years' experience as an Executive Assistant or similar role supporting senior leadership.
• Experience in a highly confidential environment.
• Experience in project management is highly desirable.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO, including diary management, correspondence handling, and meeting coordination.
• Support other executive team members as required to ensure seamless office operations.
• Maintain and update the Feedback and Complaints Register, ensuring all entries are logged, tracked, and follow-up actions are monitored.
• Assist the Executive Team in developing, implementing, and monitoring continuous improvement plans aligned with organisational strategic plan.
• Take accurate and detailed minutes during formal meetings such as resident meetings, board meetings, and sub-committee meetings; prepare and distribute minutes promptly.
• Coordinate and prepare agendas, reports, presentations, and other documentation required for executive and board / committee meetings and follow up outstanding items.
• Manage confidential information with discretion and maintain professionalism; liaise effectively with internal and external stakeholders on behalf of the CEO and executive team.
• Monitor deadlines, action items from meetings, and ensure timely completion and reporting.
• Support special projects and initiatives as delegated by the CEO and Executive Team.

Skills

Diary management

Meetings coordination

Written communication

Attention to detail

Interpersonal skills

Time management

Discretion and confidentiality

Stakeholder engagement

Education

Certificate IV in Business (Administration)

Diploma of Business

Executive Assistant training

Governance/meeting administration courses

Tools

Microsoft Office Suite

Electronic records management systems

Job description

Torbay Lifestyles and Care in Hervey Bay, QLD, seeks an experienced Executive Assistant to provide high-level administrative support to the CEO and the Board. You will manage diaries, coordinate meetings, handle correspondence, and assist with special projects while maintaining confidentiality and professionalism.

The role offers flexible working arrangements, ongoing professional development, and a supportive environment focused on integrity, independence and choice for residents.