Executive Assistant to CEO

Recruitly; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Recruitly is seeking an Executive Assistant to the CEO within a not-for-profit health and education-focused organisation. You will provide proactive and confidential support to the CEO, assist the Board and Executive team, and help coordinate events and office operations.

Responsibilities include diary management, preparing papers and reports, and acting as a key contact for stakeholders. You will also support Board meetings and staff events, ensuring smooth day-to-day operations.

Qualifications

• Significant experience supporting a CEO or executive team.
• Strong organisational skills and discretion.
• Able to manage competing priorities and anticipate needs.

Responsibilities

• Manage the CEO's diary, appointments, travel and meeting schedules.
• Prepare agendas, briefing papers, correspondence, presentations and reports.
• Act as a key contact for stakeholders engaging with the CEO.
• Assist with Board meetings and support the Company Secretary when required.
• Coordinate Town Halls, staff gatherings, Board dinners and retreats.
• Manage confidential records, approval workflows, invoices and expenses.
• Support day-to-day office activities, including deliveries and onsite trades.

Skills

Executive support

Diary management

Stakeholder management

Microsoft Office

Board operations

Tools

Board management software

Job description

About the organisation

Our client is a well-established not-for-profit operating nationally within the health and accreditation space. Their work plays a vital role in maintaining professional standards, supporting education pathways and protecting public safety.
They are a values-led organisation committed to an inclusive and respectful workplace.

About the role

As Executive Assistant to the CEO, you'll provide proactive and confidential support while assisting the Board, Board Committees and Executive team when needed. This is a varied role that combines executive support, event coordination and office administration.
You'll be responsible for:

• Managing the CEO's diary, appointments, travel and meeting schedules
• Preparing agendas, briefing papers, correspondence, presentations and reports
• Acting as a key contact for stakeholders engaging with the CEO and following up on actions
• Assisting with Board meetings and supporting the Company Secretary when required
• Coordinating Town Halls, staff gatherings, Board dinners and retreats
• Managing confidential records, approval workflows, invoices and expenses
• Helping coordinate day-to-day office activities, including deliveries and onsite trades

About you

You'll have significant experience supporting a CEO, executive team or Board. You're organised, discreet and confident managing competing priorities, with the judgement to anticipate needs and keep things moving.
You'll also bring strong written and verbal communication skills, excellent stakeholder management and advanced Microsoft Office skills. Experience in a not-for-profit, health, education, or professional services organisation would be an advantage, as would familiarity with Board operations or Board management software.