Executive Assistant (Remote) to CEO & COO | Growth Ally

Seed Heritage; Brisbane; Hybrid; AUD 35,000 - 60,000; Part time

Benefits offered by this job

Remote-friendly

Part-time with potential full-time

Growth opportunities

Job summary

Seed Heritage is seeking a proactive Executive Assistant to support our CEO and COO. The role focuses on managing calendars, communications, and travel logistics while handling confidential information with discretion.

Part-time with potential for full-time, remote-friendly, Brisbane-time availability is required. You will draft communications, coordinate meetings and travel, and act as the primary point of contact for client onboarding.

Qualifications

• 2+ years of experience supporting senior management.
• Excellent written and verbal communication with keen attention to detail.
• Strong time-management and organizational skills.
• Proficiency with office productivity tools and ability to learn new software.
• Maintain strict confidentiality and professionalism.
• Available 8am-12pm Brisbane time, Monday to Friday.

Responsibilities

• Manage scheduling and calendars for executives.
• Draft, review, and send communications for the executive team.
• Coordinate travel arrangements and logistics.
• Prioritise and respond to emails and phone calls.
• Maintain records and documents for executives.
• Support CEO primarily, and assist the executive team as needed.
• Send proposals to agency clients.
• Organise onboarding calls.
• Be the point of contact until clients are onboarded.

Skills

Communication skills

Time management

Discretion

Organization

Proactive problem solving

Adaptability

Tools

Google Workspace

Google Calendar

Zoom

Job description

Seed Heritage is seeking a proactive Executive Assistant to support our CEO and COO. The role focuses on managing calendars, communications, and travel logistics while handling confidential information with discretion.

Part-time with potential for full-time, remote-friendly, Brisbane-time availability is required. You will draft communications, coordinate meetings and travel, and act as the primary point of contact for client onboarding.