Executive Assistant to CEO/COO — Remote & Growth Focus

Aon; Canberra; Remote; AUD 42,000 - 65,000; Part time

Job summary

Aon is seeking an organised Executive Assistant to support our CEO and COO. The role involves managing schedules, handling confidential communications, and coordinating travel to ensure executive objectives are met. It offers remote work flexibility and the chance to contribute to a fast-growing digital marketing environment.

You will be the primary point of contact for client onboarding and proposals, supporting multiple senior leaders while maintaining discretion and professionalism.

Qualifications

• 2+ years experience reporting directly to senior management
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills
• Proactive, detail-oriented and organised

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings
• Draft, review, and send communications on behalf of the executive team
• Coordinate travel arrangements and manage logistics for executive travel
• Prioritise and respond to emails and phone calls, conveying key messages to executives
• Maintain records and documents for the company’s executives
• Support the CEO primarily, with additional support to the executive team as needed
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Skills

Executive support

Communication

Time management

Discretion

Tools

Google Workspace

Google Calendar

Zoom

Job description

Aon is seeking an organised Executive Assistant to support our CEO and COO. The role involves managing schedules, handling confidential communications, and coordinating travel to ensure executive objectives are met. It offers remote work flexibility and the chance to contribute to a fast-growing digital marketing environment.

You will be the primary point of contact for client onboarding and proposals, supporting multiple senior leaders while maintaining discretion and professionalism.