Executive Assistant & Office Operations Lead

Wheelchairs For Kids Australia Ltd; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

Wheelchairs For Kids Australia Ltd. is seeking an Office Manager & Executive Assistant to provide high-level administrative and executive support to the CEO.

The role oversees daily office operations, Board administration, and stakeholder engagement, supporting staff, volunteers, donors and external partners. The successful candidate will manage the CEO's diary, travel, and meetings, prepare briefing papers, minutes, and reports, and coordinate board meetings, while ensuring organisational

Qualifications

• Demonstrated experience in office management, executive assistance, or senior administration
• Exceptional organisational and time-management skills
• High-level written and verbal communication skills
• Experience supporting senior executives and/or Boards
• Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint
• Good Understanding of Xero
• Ability to handle confidential information with discretion
• Strong attention to detail and accuracy
• Proven ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and stakeholder engagement skills

Responsibilities

• Provide confidential executive support to the CEO
• Manage the CEO's diary, appointments, travel and meeting schedules
• Prepare correspondence, reports, presentations and briefing papers
• Prioritise and manage incoming communications
• Track action items and projects on behalf of the CEO
• Coordinate Board and Committee meetings
• Prepare and distribute agendas, meeting papers and reports
• Take and distribute accurate meeting minutes
• Oversee daily office operations and administration
• Manage office systems, processes and procedures

Skills

Office management

Executive assistance

Board support

Microsoft 365

SharePoint

Xero

Communication skills

Time management

Tools

Outlook

Word

Excel

Teams

SharePoint

Xero

Job description

Wheelchairs For Kids Australia Ltd. is seeking an Office Manager & Executive Assistant to provide high-level administrative and executive support to the CEO.

The role oversees daily office operations, Board administration, and stakeholder engagement, supporting staff, volunteers, donors and external partners. The successful candidate will manage the CEO's diary, travel, and meetings, prepare briefing papers, minutes, and reports, and coordinate board meetings, while ensuring organisational