Office Manager & Executive Assistant

Wheelchairs For Kids Australia Ltd; Perth; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Wheelchairs For Kids Australia Ltd. is seeking an Office Manager & Executive Assistant to provide high-level administrative and executive support to the CEO.

The role oversees daily office operations, Board administration, and stakeholder engagement, supporting staff, volunteers, donors and external partners. The successful candidate will manage the CEO's diary, travel, and meetings, prepare briefing papers, minutes, and reports, and coordinate board meetings, while ensuring organisational

Formación

• Demonstrated experience in office management, executive assistance, or senior administration
• Exceptional organisational and time-management skills
• High-level written and verbal communication skills
• Experience supporting senior executives and/or Boards
• Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint
• Good Understanding of Xero
• Ability to handle confidential information with discretion
• Strong attention to detail and accuracy
• Proven ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and stakeholder engagement skills

Responsabilidades

• Provide confidential executive support to the CEO
• Manage the CEO's diary, appointments, travel and meeting schedules
• Prepare correspondence, reports, presentations and briefing papers
• Prioritise and manage incoming communications
• Track action items and projects on behalf of the CEO
• Coordinate Board and Committee meetings
• Prepare and distribute agendas, meeting papers and reports
• Take and distribute accurate meeting minutes
• Oversee daily office operations and administration
• Manage office systems, processes and procedures

Conocimientos

Office management

Executive assistance

Board support

Microsoft 365

SharePoint

Xero

Communication skills

Time management

Herramientas

Outlook

Word

Excel

Teams

SharePoint

Xero

Descripción del empleo

The Office Manager & Executive Assistant plays a pivotal role in ensuring the smooth and effective operation of the organisation. The position provides high-level administrative and executive support to the CEO while overseeing day-to-day office operations, Board administration, stakeholder engagement and organisational compliance. As the organisational hub, this role supports the CEO, Board, staff, volunteers, members, donors, and external stakeholders, helping to deliver Wheelchairs For Kids Australia's mission, strategic initiatives and operational objectives.

Key responsibilities

Provide confidential executive support to the CEO

Manage the CEO's diary, appointments, travel and meeting schedules

Prepare correspondence, reports, presentations and briefing papers

Prioritise and manage incoming communications

Track action items and projects on behalf of the CEO

Coordinate Board and Committee meetings

Prepare and distribute agendas, meeting papers and reports

Take and distribute accurate meeting minutes

Oversee daily office operations and administration

Manage office systems, processes and procedures

About you

Demonstrated experience in office management, executive assistance, or senior administration

Exceptional organisational and time-management skills

High-level written and verbal communication skills

Experience supporting senior executives and/or Boards

Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint

Good Understanding of Xero

Ability to handle confidential information with discretion

Strong attention to detail and accuracy

Proven ability to manage multiple priorities and meet deadlines

Excellent interpersonal and stakeholder engagement skills

About us

Wheelchairs For Kids Australia is an organisation committed to supporting children around the world that require a Wheelchair.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as an executive assistant?
• How much notice are you required to give your current employer?