Executive Assistant / Office Manager

Randstad - Business Support; Adelaide; On-site; AUD 85,000 - 110,000; Full time

Job summary

Randstad is seeking an Executive Assistant & Office Manager for a 12-month contract at a prominent school in Modbury. The role provides high-level support to the Principal and oversees front-of-house operations, student services, and administrative teams.

You will manage confidential communications, develop reports, and design presentations using PowerPoint and Canva, while coordinating travel and ensuring service continuity.

Qualifications

• High-level EA support and front-office supervision experience.
• Advanced MS Office proficiency and data reporting skills.
• Experience with CRM / student management databases and reporting.
• Ability to coordinate interstate and overseas travel.

Responsibilities

• Support the Principal with diary management, emails, and minutes.
• Create presentations and communications using PowerPoint and Canva.
• Coordinate interstate and overseas travel arrangements.
• Oversee front-of-house operations and student services.
• Supervise administrative teams and drive process improvements.

Skills

Executive support

Office supervision

MS Office expert

CRM databases

Communication

Discretion

Travel coordination

Education

National Police Check

WWCC

RRHAN-EC

Senior First Aid

Tools

PowerPoint

Excel

Word

Canva

CRM software

Job description

We are seeking a highly articulate, proactive, and polished Executive Assistant & Office Manager for a 12-month contract position based at a prominent school in Modbury.

This dual-focused role provides high-level executive support to the Principal while overseeing the day-to-day management of front-of-house administrative service points, student services, and office support teams. You will act as the key liaison for executive communications, workflow coordination, and staff supervision, ensuring operational excellence across all administrative functions.

Key Responsibilities

Executive Support to the Principal:

• Manage confidential email inboxes, complex diaries, scheduling, agendas, minute-taking, and executive correspondence.
• Utilise advanced MS Office (particularly Excel) to synthesize operational data, build reports, and present informed recommendations to leadership.
• Design visually engaging presentations, newsletter items, and public-facing communications using PowerPoint, Canva, and core software tools.
• Coordinate interstate and overseas travel arrangements, itineraries, and reconciliations.

Office Management & Team Supervision:

• Oversee the daily operations of the front office, student services, and administrative service points.
• Provide day-to-day supervision, task allocation, and leadership to the administrative and customer service teams.
• Ensure adequate staffing, resources, and continuity of service during peak periods or staff absences.
• Maintain standard operating procedures and drive continuous process improvements across office functions.

Key Selection Criteria

• Administrative & Executive Experience: Proven background in high-level EA support and office supervision within education or complex public/corporate environments.
• Technical Skills: Advanced proficiency in the MS Office Suite (advanced Excel, Word, PowerPoint) and content creation tools (e.g., Canva).
• Communication & Discretion: Exceptional verbal and written communication skills with the ability to handle sensitive, confidential matters with complete discretion.
• System & Data Capability: Strong experience utilising CRM/student management databases, tracking workflows, and producing executive reports.
• Mandatory Clearances & Certifications: or willing to obtain
• National Police Check
• Current Working with Children Check (WWCC)
• Risks of Harm, Abuse and Neglect - Education and Care (RRHAN-EC)
• Current Senior First Aid Certificate

What's on Offer?

• 12-Month Contract: Ongoing stability within a supportive, community-focused leadership team.
• Competitive SSO3 Remuneration: Excellent hourly rate + superannuation.
• Dynamic Work Environment: A varied, engaging role blending executive support, team leadership, and administrative operations.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.