Executive Assistant / Office Manager

Randstad Pty; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

12-month contract

Superannuation

Dynamic work environment

Job summary

Randstad Pty is seeking an Executive Assistant & Office Manager to support the Principal and lead front‑of‑house and admin teams in a 12‑month contract at a prominent Modbury school.

The role requires advanced MS Office skills, discretion, and experience with CRM databases, with travel coordination and reporting duties across diverse admin functions.

Qualifications

• High-level EA support experience in education or corporate environments.
• Strong MS Office and data reporting skills.
• Discretion handling confidential matters.
• Experience supervising admin teams.

Responsibilities

• Provide executive support to the Principal with diary, emails, and minutes.
• Oversee front-of-house, student services and admin teams.
• Coordinate travel, prepare reports and presentations.
• Develop and maintain standard operating procedures.

Skills

Executive support

Office supervision

Advanced MS Office

Canva content creation

CRM experience

Tools

MS Office Suite

PowerPoint

Canva

CRM software

Job description

Executive Assistant & Office Manager

About the Role

We are seeking a highly articulate, proactive, and polished Executive Assistant & Office Manager for a 12-month contract position based at a prominent school in Modbury.

This dual-focused role provides high-level executive support to the Principal while overseeing the day-to-day management of front-of-house administrative service points, student services, and office support teams. You will act as the key liaison for executive communications, workflow coordination, and staff supervision, ensuring operational excellence across all administrative functions.

Key Responsibilities

Executive Support to the Principal:

• Manage confidential email inboxes, complex diaries, scheduling, agendas, minute-taking, and executive correspondence.
• Utilise advanced MS Office (particularly Excel) to synthesize operational data, build reports, and present informed recommendations to leadership.
• Design visually engaging presentations, newsletter items, and public-facing communications using PowerPoint, Canva, and core software tools.
• Coordinate interstate and overseas travel arrangements, itineraries, and reconciliations.

Office Management & Team Supervision:

• Oversee the daily operations of the front office, student services, and administrative service points.
• Provide day-to-day supervision, task allocation, and leadership to the administrative and customer service teams.
• Ensure adequate staffing, resources, and continuity of service during peak periods or staff absences.
• Maintain standard operating procedures and drive continuous process improvements across office functions.

Key Selection Criteria

• Administrative & Executive Experience: Proven background in high-level EA support and office supervision within education or complex public/corporate environments.
• Technical Skills: Advanced proficiency in the MS Office Suite (advanced Excel, Word, PowerPoint) and content creation tools (e.g., Canva).
• Communication & Discretion: Exceptional verbal and written communication skills with the ability to handle sensitive, confidential matters with complete discretion.
• System & Data Capability: Strong experience utilising CRM/student management databases, tracking workflows, and producing executive reports.
• Mandatory Clearances & Certifications: or willing to obtain
  • National Police Check
  • Current Working with Children Check (WWCC)
  • Risks of Harm, Abuse and Neglect – Education and Care (RRHAN-EC)
  • Current Senior First Aid Certificate

What’s on Offer?

• 12-Month Contract: Ongoing stability within a supportive, community-focused leadership team.
• Competitive SSO3 Remuneration: Excellent hourly rate + superannuation.
• Dynamic Work Environment: A varied, engaging role blending executive support, team leadership, and administrative operations.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

experience

2 years

key responsibilities

• This dual-focused role provides high-level executive support to the Principal while overseeing the day-to-day management of front-of-house administrative service points, student services, and office support teams. You will act as the key liaison for

qualification

• none

working at

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