Executive Assistant For A Building Maintenance Company In Australia (Home Basedpart Time)

Virtual Coworker Inc.; Adelaide; À distance; AUD 74 000 - 86 000; Temps partiel

Avantages offerts par ce poste

Flexitime

Remote-friendly

Part-time hours

Paid leave purchasing

Résumé du poste

Environment Protection Authority (EPA) Adelaide seeks an organised Executive Assistant to support the Executive Leadership Team, including the CEO and senior staff, in a small but dynamic team. The role covers administration, events, membership and operations with flexible, remote-friendly arrangements.

You will manage calendars, drafts and proofs, handle confidential information and coordinate travel and meetings across time zones, helping ensure smooth organisational operation and timely

Qualifications

• Experience supporting executive teams or similar roles in small organisations.
• Experience coordinating events or conferences.

Responsabilités

• Provide high-level administrative and operational support to the Executive Leadership Team.
• Coordinate diaries, meetings and travel arrangements.
• Draft, edit and proofread correspondence and briefing materials.
• Assist with board administration and special projects.
• Coordinate events and manage sensitive information with discretion.

Connaissances

Organisational skills

Written communication

Proactive/self-starter

Discretion

Timely event support

Microsoft Office

Cross-functional collaboration

Formation

Certificate/Diploma/Bachelor’s degree in Admin/Business

Outils

Microsoft Office Suite

Description du poste

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EPA - Adelaide Office - Level 2, 211 Victoria Square, Adelaide, SA 5000 AUS

Job status:

Term Contract

Open to everyone

15/10/2026 at 11:45 PM

The successful candidate will either be at the ASO3 or ASO4 classification level depending on their experience, aptitude and qualifications.

About the Role

This is a varied, hands-on part-time role supporting the CEO and the leadership team across administration, events, membership and operations. AELERT is a small organisation, so this role touches almost everything, from booking travel to supporting board administration to helping coordinate events. To be successful in this role, you will have:

• Strong organisational skills and genuine comfort managing multiple priorities at once.
• Excellent written communication and able to adapt tone for different audiences.
• A proactive, self-starting approach - comfortable picking things up and running with them in a small team with limited formal process.
• Discretion and sound judgement.
• Reliable, responsive and easy to work with under time pressure, particularly around events.

About the EPA

As South Australia’s independent environmental regulator, the Environment Protection Authority (EPA) plays a key role in protecting people and the environment from harm and supporting sustainable development for the benefit of current and future generations. We work closely with industry, the community and government to protect our unique natural environment while supporting economic growth and improving wellbeing. We aim to be a trusted regulator by adopting best practice regulatory principles in administering South Australia’s environmental laws. This means being proportionate, accountable, consistent, transparent and targeted (the PACTT principles) in providing our regulatory services.

About AELERT

AELERT is the professional network for environmental regulators across Australia and New Zealand, connecting practitioners, building regulatory capability, and giving the profession a shared identity across jurisdictions. We are a small, fast-moving team supporting a national conference, a growing capability suite, an events program, and an expanding international presence.

What the EPA Offers

The EPA recognises the importance of balance and wellbeing and offers a range of different flexible working arrangements. These include flexitime (flexible start and finish times), working from home, part time, job share, compressed weeks and purchased leave.

Desirable Qualifications, Knowledge or Experience

• Experience in an EA, coordinator, or similar support role within a small team or not-for-profit.
• Experience supporting events or conference logistics.
• Familiarity with membership management or CRM-style systems.
• Interest in or experience with the public sector, regulation, or the environmental sector.
• Comfortable working across time zones and with remote/interstate or international colleagues.

Remuneration:

ASO3 or ASO4 ($74,095 - $86,180 per annum, adjusted to 0.6 FTE) + 12% super added to your choice of super fund.

Contract

Term contract(up to 6 months)and parttime (22.5 hours per week).

Special Conditions

• Location: Negotiable – any location in Australia
• Part-time, flexible hours, with flexibility around scheduling given the varied nature of the work.
• Remote-friendly, with occasional attendance required at events.
• Reports directly to the CEO.
• This is a role in a genuinely small, growing organisation — there is real scope to shape how the role develops over time.

Enquiries:

Adam Slater
Chief Executive Officer
Phone Enquiries:
Email Enquiries:

Diversity and Inclusion

At the EPA, we prioritise diversity, equity, and inclusion, ensuring a safe and respectful work environment for everyone. With support from our employees, we focus on access, equality, inclusion and wellbeing in all we do. As a WE\'RE EQUAL organisation, we commit to a vision for South Australia as an open, inclusive society that embraces and supports difference and diversity. Our initiatives including the White Ribbon program and Reconciliation Action Plan, aim to create a meaningful impact in our workforce and community.

We welcome applications from people with diverse backgrounds including all ages, gender identities, Aboriginal and Torres Strait Islander peoples, those with disabilities, culturally and linguistically diverse communities, and LGBTQIA+ individuals.

All applications are to be submitted by 15/10/2026at 11:45 PM .

Flexibility Statement

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.

Southern Launch offers bespoke space mission services from two complementary spaceports in Australia. Its vertically integrated processes for orbital and suborbital launch, hypersonic flight, re-entries from space, and range services for advanced system testing have been proven by customers and regulators.

About the role

We are seeking an organised and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Leadership Team, including the CEO, CFO, and Head of Ranges and Infrastructure. The role ensures smooth coordination, effective communication, and efficient management of executive priorities, while supporting broader organisational initiatives. Responsibilities include:

• Diary and Calendar Management: Proactively manage and coordinate complex executive schedules, meetings, and recurring appointments, prioritising competing demands.
• Communication Support: Draft, edit, and proofread correspondence, reports, presentations, and briefings, acting as a gatekeeper for incoming communication.
• Meeting and Event Coordination: Organise logistics, agendas, documentation, and follow-ups for executive meetings, board sessions, and offsite events.
• Travel and Logistics Management: Plan and manage domestic and international travel, including itineraries, documentation, and expense reconciliation.
• Confidential Administration: Handle sensitive information with discretion and provide personal and professional administrative support to executives.
• Stakeholder Liaison: Serve as a key contact between executives, staff, board members, and external stakeholders, facilitating communication and collaboration.
• Task and Project Support: Assist with special projects, research, reporting, and cross-functional initiatives, monitoring deadlines and progress.

About you

We are proud of the diversity of experience within our team and will be encouraged by what you can bring to this position. We are initially looking for:

• Certificate, Diploma, Bachelor’s degree in Business Administration, Office Management, or related.
• Proven experience in executive support roles, preferably supporting multiple senior executives.
• Exceptional organisational, prioritisation, and time management skills.
• High-level written and verbal communication skills, with attention to detail.
• Discretion, integrity, and professionalism in handling confidential matters.
• Proficiency with Microsoft Office Suite and digital collaboration tools.
• Ability to work independently, anticipate needs, and take initiative.
• This position requires you to hold and maintain a valid Australian Defence Security Clearance.