Executive Assistant / Office Manager

Thomas Mcwilliam; Bathurst; On-site; AUD 70,000 - 90,000; Full time

Job summary

Thomas McWilliam is seeking a highly organised Executive Assistant / Office Manager to support the CEO and manage the day-to-day operations of the Bathurst office. The role combines executive-level coordination with office administration, ensuring seamless service delivery for the organisation and its communities.

You will manage calendars, meetings, IT-related issues, and reporting deadlines, while liaising with senior stakeholders and supporting ad hoc projects and events.

Qualifications

• Minimum of 5 years' experience providing executive assistant or high-level administrative support to senior leaders and/or leadership teams.
• Demonstrate discretion and sound judgement handling confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Providing executive and administrative support to the CEO.
• Managing calendars, meetings, and meeting logistics.
• Managing and troubleshooting IT-related issues to minimise disruptions to business operations.
• Identify opportunities for continuous quality improvement and undertake initiatives to enhance service delivery.
• Preparing reports, documents, and meeting papers consistently prior to deadlines.
• Taking and distributing meeting minutes.
• Managing an office environment and reception duties.
• Coordinating communications on behalf of the CEO and wider team across multiple locations.
• Assisting with financial administration, record keeping, and business support activities.
• Fleet and facility management support, maintaining the asset register and assisting with annual insurance renewals.
• Liaising with the Board, senior stakeholders, and external contacts.
• Assisting the team with ad hoc projects and events as required.
• Comply with all Work Health and Safety policies and procedures to maintain a safe and secure work environment.

Skills

Executive support

Office management

Administrative support

Discretion

Communication

Calendar management

Multitasking

Education

Certificate or Diploma in Administration or Finance

Job description

Our client is seeking a highly organised, proactive, and professional Executive Assistant / Office Manager to join their team in Bathurst.In the role you will beresponsible for the seamless day-to-day operation of the office, while providingexecutive support, office coordination, and administrative assistance across the organisation.

Working closely with the CEO and broader team, you will play a key role in keeping operations running efficiently, managing priorities, and supportingexceptionalservicedelivery. Our client is community-focused and purpose-driven,dedicated to strengthening connections and enhancing wellbeing across regional NSW.

If you are passionate about supporting meaningful work and take pride in helping othersto make a positive impact, we would love to hear from you.

About the Role

As theExecutive Assistant / Office Manager, you willprovide acombination of exceptional organisational skills with a genuine commitment to the organisation's purpose. You will bring empathy, discretion, and apassion fordelivering meaningful outcomes for the communities they serve.

Key Responsibilities

Providing executive andadministrative support to the CEO.

Managing calendars, meetings, and meeting logistics.

Managing and troubleshooting IT-related issues to minimise disruptions to business operations.

Identify opportunities for continuous quality improvement and undertake initiatives to enhance service delivery.

Preparing reports, documents, and meeting papers consistently prior to deadlines.

Taking and distributing meeting minutes.

Managing an office environment and reception duties.

Coordinating communications on behalf of the CEO and wider team across multiple locations.

Assisting with financial administration, record keeping, and business support activities.

Fleet and facility management support, maintaining the asset register and assisting with annual insurance renewals.

Liaising with the Board, senior stakeholders, and external contacts.

Assisting the team with ad hoc projects and events as required.

Comply with all Work Health and Safety policies and procedures to maintain a safe and secure work environment.

About You

We'reLooking For

Minimum of 5 years' experience providing executive assistant or high-level administrative support to senior leaders and/or leadership teams.

Deliver empathetic, approachable customer service that reflects the organisation's vision, purpose, and values.

Discretion and sound judgement when dealing with confidential and sensitive information.

Strong organisational skills and the ability to manage multiple competing priorities without losing attention to detail.

Excellent written and verbal communication skills.

Ability to work independently.

Calm, resilient and proven capability to work effectively under various conditions.

Relevant Certificate or Diploma in Administration or Finance.

Experience in supporting a team and working with volunteers.

Requirements

National Criminal Record Check (or ability to obtain).

Working With Children Check (where required).

Current Driver's Licence.

Why Join?

Meaningful work that supports local communities.

Opportunity to contribute to a respectedFor Purposeorganisation.

Diverse and rewarding role providing high-level executive support, organisational coordination, and administrative assistance across the business.

Please Note:

While we strive to contact all applicants, please understand that this may not be possible. Thomas McWilliam may hold onto your application for future openings and reach out as appropriate.

Thomas McWilliam is an equal-opportunity employer.

We encourage applications from candidates of all backgrounds and experiences.