Executive Assistant

Hugo Personnel Pty; City of Melbourne; Hybrid; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Salary packaging benefits

Work from home flexibility

On-site health and well-being

Job summary

Hugo Personnel Pty is seeking an experienced Executive Assistant to support the CPO and CFO in a values-driven not-for-profit delivering disability and aged care services. Based in Melbourne CBD, the role combines diary management, travel, governance support and stakeholder liaison in a collaborative environment.

The successful candidate will be highly organised, proactive and discreet, with a professional presentation and the ability to manage complex priorities.

Qualifications

• Proven experience as an Executive Assistant supporting C-Suite Executives and board committees.
• Advanced Microsoft Office skills including Power Point.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex diaries, travel and competing priorities.
• Prepare agendas, briefing papers, correspondence and minutes.
• Coordinate Board, Committee and Executive papers.
• Manage governance, financial administration and reporting.
• Support strategic projects and key organisational events.
• Coordinate event planning, budgets, logistics and communications.
• Manage actions and follow-ups to ensure deadlines are met.
• Identify opportunities to improve processes and efficiencies.
• Build strong relationships with senior stakeholders across the business.

Skills

Executive Assistant

C-Suite support

Board coordination

Stakeholder management

Discretion

Tools

PowerPoint

Microsoft Office

Job description

Are you eager to be part of an organisation that is truly making a difference to our community?

• Join a highly regarded, values driven not-for-profit organisation who specialise in disability and aged care
• Varied EA role supporting two C-Suite Executives
• VERY attractive salary + salary packaging benefits on offer
• Work from home flex - 4 days in the office, 1 days from home
• Full-time permanent opportunity
• Beautiful, refurbished offices, central CBD location
• Access to EAP and FREE health and well-being initiatives on site
• Professional development and career progression opportunities

The Company

An exciting opportunity exists for an experienced and dynamic Executive Assistant to join a highly regarded, values driven not-for-profit organisation delivering services across disability, aged care and retirement living. Their stunning offices are close to public transport, with retail shops, restaurants and public transport at walking distance. Our client fosters a collaborative and inclusive culture, empowering their people while investing in capability and continuous improvement. They are committed to maintaining high standards of care and service delivery, with a strong focus on quality, integrity and teamwork.

The Role

This is a trusted and autonomous EA role supporting the CPO and CFO, with responsibility for keeping complex priorities, stakeholders and key business activities moving seamlessly. The successful candidate will be highly organised, proactive and commercially minded, with the ability to anticipate needs, build strong relationships and take ownership across a broad range of responsibilities.

Key Responsibilities

• Manage complex diaries, travel and competing priorities
• Prepare agendas, briefing papers, correspondence and minutes
• Coordinate Board, Committee and Executive papers
• Manage governance, financial administration and reportingSupport strategic projects and key organisational events
• Coordinate event planning, budgets, logistics and communications
• Manage actions and follow-ups to ensure deadlines are met
• Identify opportunities to improve processes and efficiencies
• Build strong relationships with senior stakeholders across the business

What will you need to succeed?

• Proven experience as an Executive Assistant supporting C-Suite Executivesand board committees
• Advanced Microsoft Office skills including Power Point
• Excellent communication skills both written and verbal
• Ability to build, influence and develop strong trusting relationships
• A professional and mature approach as well as immaculate presentation
• Exercise judgement and discretion at all time