Executive Assistant & Governance Officer to CEO

Conquest Personnel Pty Ltd; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Conquest Personnel Pty Ltd. seeks a Governance Officer & Executive Assistant in Melbourne to provide high-level governance support to the CEO and secretariat functions for the organization.

This newly created role blends corporate governance with executive assistance, offering variety, responsibility and real impact. The successful candidate will support Board and Committee governance and provide diary, inbox and stakeholder coordination for the CEO, contributing to governance improvements and

Qualifications

• 3+ years' experience in governance, company secretariat or Board support.
• Experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.
• Strong attention to detail, discretion and sound judgement.
• Advanced Microsoft 365 and digital meeting platform skills.

Responsibilities

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

Skills

Governance support

Executive support

Board meeting coordination

Stakeholder management

Diary management

Education

Governance/Law/Business/Public Administration degree

Tools

Microsoft 365

Digital meeting platforms

Job description

Conquest Personnel Pty Ltd. seeks a Governance Officer & Executive Assistant in Melbourne to provide high-level governance support to the CEO and secretariat functions for the organization.

This newly created role blends corporate governance with executive assistance, offering variety, responsibility and real impact. The successful candidate will support Board and Committee governance and provide diary, inbox and stakeholder coordination for the CEO, contributing to governance improvements and