Governance Officer & Executive Assistant

Conquest Recruitment Group; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Conquest Recruitment Group is recruiting for a Governance Officer & Executive Assistant to provide corporate governance support and high-level executive assistance to the CEO. The role combines governance and executive support, with duties spanning board secretariat, council coordination, and stakeholder engagement.

You will coordinate meetings, manage the CEO’s calendar and travel, and contribute to compliance initiatives while building strong relationships with senior leaders and partner

Qualifications

• Three+ years' experience in governance, company secretariat or Board support.
• Experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Advanced Microsoft 365 and digital meeting platforms.

Responsibilities

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

Skills

Governance

Board support

Executive support

Stakeholder management

Education

Tertiary qualification in governance

Tools

Microsoft 365

Digital meeting platforms

Job description

Join a well-known and respected membership organisation in this newly created position. Offering variety, responsibility and the opportunity to make a real impact, this is a challenging yet rewarding opportunity for an experienced professional looking to take the next step in their career.
We are seeking a highly organised, proactive and professional Governance Officer & Executive Assistant to provide corporate governance support and high-level executive assistance to the CEO.

About The Role

This diverse position combines two important functions, with approximately:

• 60% Governance: Supporting the Company Secretary / Head of Governance across Board, Board Committee, State Council, Policy Council and Subdivision governance.
• 40% Executive Support: Providing high-level executive assistance to the CEO, including diary and inbox management, correspondence, meeting preparation and stakeholder coordination.

Key Responsibilities

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

You Will Bring

• At least three years' experience in governance, company secretariat or Board support.
• Demonstrated experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.
• Strong attention to detail, discretion and sound judgement.
• Advanced Microsoft 365 and digital meeting platform skills.

A tertiary qualification in governance, law, business, public administration or a related discipline, or equivalent demonstrated experience, is highly regarded.