Governance Officer & Executive Assistant

Conquest Personnel; Melbourne; Presencial; AUD 85.000 - 120.000; Jornada completa

Descripción de la vacante

Conquest Personnel is seeking a Governance Officer & Executive Assistant to support the CEO and the governance function within a respected membership organisation, offering variety, responsibility and real impact. This dual role combines board secretariat duties with high-level executive support, including diary and inbox management, meeting prep and stakeholder coordination.

A tertiary qualification in governance or law and at least three years’ governance or board support experience are highly

Formación

• At least three years’ experience in governance, company secretariat or board support.
• Experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.

Responsabilidades

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO’s diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

Conocimientos

Governance

CEO support

MS 365

Communication

Organization

Stakeholder management

Educación

Governance/related qualification

Herramientas

Microsoft 365

Digital meeting platforms

Descripción del empleo

Governance Officer & Executive Assistant

Join a well-known and respected membership organisation in this newly created position. Offering variety, responsibility and the opportunity to make a real impact, this is a challenging yet rewarding opportunity for an experienced professional looking to take the next step in their career.

We are seeking a highly organised, proactive and professional Governance Officer & Executive Assistant to provide corporate governance support and high-level executive assistance to the CEO.

About the role

This diverse position combines two important functions, with approximately:

• 60% Governance: Supporting the Company Secretary / Head of Governance across Board, Board Committee, State Council, Policy Council and Subdivision governance.
• 40% Executive Support: Providing high-level executive assistance to the CEO, including diary and inbox management, correspondence, meeting preparation and stakeholder coordination.

Key responsibilities

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

You will bring

• At least three years' experience in governance, company secretariat or Board support.
• Demonstrated experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.
• Strong attention to detail, discretion and sound judgement.
• Advanced Microsoft 365 and digital meeting platform skills.

A tertiary qualification in governance, law, business, public administration or a related discipline, or equivalent demonstrated experience, is highly regarded.