Governance Officer & Executive Assistant

Conquest Personnel Pty Ltd; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Conquest Personnel Pty Ltd. seeks a Governance Officer & Executive Assistant in Melbourne to provide high-level governance support to the CEO and secretariat functions for the organization.

This newly created role blends corporate governance with executive assistance, offering variety, responsibility and real impact. The successful candidate will support Board and Committee governance and provide diary, inbox and stakeholder coordination for the CEO, contributing to governance improvements and

Qualifications

• 3+ years' experience in governance, company secretariat or Board support.
• Experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.
• Strong attention to detail, discretion and sound judgement.
• Advanced Microsoft 365 and digital meeting platform skills.

Responsibilities

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

Skills

Governance support

Executive support

Board meeting coordination

Stakeholder management

Diary management

Education

Governance/Law/Business/Public Administration degree

Tools

Microsoft 365

Digital meeting platforms

Job description

Join a well-known and respected membership organisation in this newly created position. Offering variety, responsibility and the opportunity to make a real impact, this is a challenging yet rewarding opportunity for an experienced professional looking to take the next step in their career.

We are seeking a highly organised, proactive and professional Governance Officer & Executive Assistant to provide corporate governance support and high-level executive assistance to the CEO.

About the role

This diverse position combines two important functions, with approximately:

• 60% Governance: Supporting the Company Secretary / Head of Governance across Board, Board Committee, State Council, Policy Council and Subdivision governance.
• 40% Executive Support: Providing high-level executive assistance to the CEO, including diary and inbox management, correspondence, meeting preparation and stakeholder coordination.

Key responsibilities:

• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Support corporate governance, statutory compliance and regulatory reporting.
• Coordinate Council meetings, Annual General Meetings and annual election processes.
• Provide secretariat support to Policy Councils and Subdivisions.
• Contribute to governance improvement projects, policy reviews and compliance initiatives.
• Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
• Coordinate executive meetings, presentations and stakeholder engagement.
• Build strong relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

You will bring:

• At least three years' experience in governance, company secretariat or Board support.
• Demonstrated experience supporting a CEO or senior executive.
• Knowledge of corporate governance, compliance and regulatory requirements.
• Excellent communication, organisational and stakeholder management skills.
• Strong attention to detail, discretion and sound judgement.
• Advanced Microsoft 365 and digital meeting platform skills.

A tertiary qualification in governance, law, business, public administration or a related discipline, or equivalent demonstrated experience, is highly regarded.