Executive Assistant

True Synergy; Melbourne; On-site; AUD 39,000 - 55,000; Part time

Job summary

True Synergy is seeking an exceptional Executive Assistant to support the Managing Director in Melbourne. This part-time role (up to 30 hours per week) offers variety, hands-on involvement, and the chance to contribute to a small, professional team.

The successful candidate will organise emails, maintain project plans, prepare proposals and presentations, and help streamline processes while supporting marketing and business development activities.

Qualifications

• Highly organised and proactive with the ability to manage multiple tasks.
• Strong written and verbal communication skills.
• Comfortable using technology and producing professional documents.

Responsibilities

• Manage emails, draft responses and keep communications on track.
• Maintain project plans, task lists and priorities.
• Prepare reports, proposals, quotes, contracts and presentations.
• Research information, analyse data and support business decisions.
• Help implement systems, streamline processes and improve how we work.
• Support marketing, social media and business development activities.
• Ensure details are checked so nothing falls through the cracks.

Skills

Organisation

Proactivity

Communication

Tech-savvy

Tools

Microsoft Office

Google Workspace

Job description

Busy days. Lots of moving parts. We could use another pair of capable hands!

We’re looking for an exceptional Executive Assistant to work alongside the Managing Director of True Synergy. This role is part-time, up to 30 hours per week.

This isn’t your traditional diary-management role. We’re looking for someone who enjoys variety, brings order to busy days and saviors success via team effort.

A little bit of everything and never quite the same day twice!

Your role will include:

• Managing emails, drafting responses and keeping communications on track.
• Maintaining project plans, task lists and priorities.
• Preparing reports, proposals, quotes, contracts and presentations.
• Researching information, analysing data and supporting business decisions.
• Helping implement systems, streamline processes and improve how we work.
• Supporting marketing, social media and business development activities.
• Keeping an eye on the details so nothing falls through the cracks.

What makes you our kind of person?

• You’re organised, resourceful, curious and naturally proactive.
• You take ownership, follow things through and don’t need constant direction.
• You’re comfortable with technology, enjoy learning new systems and can confidently put together a professional document, spreadsheet or
• You have a good sense of humour, a practical approach and the confidence to speak up when you see a better way.

Most importantly, you take pride in making a difference and enjoy being part of a team that achieves things together.

A little about us

True Synergy is a boutique association management and events business supporting a diverse range of clients and industries.

We’re a small, friendly and professional team with plenty happening and lots of ideas.

You’ll work closely with our Managing Director, gaining exposure to all aspects of the business and becoming a valued and trusted part of our operations.

Sound like your kind of role?

If you’re a capable all-rounder who loves organising, problem-solving and making things happen, we’d love to hear from you.