Solar & Battery Install Helper — Hands-On & Safe

Sae Group Pty; Gold Coast City; Remote; AUD 39,000 - 55,000; Part time

Job summary

Sae Group Pty is seeking an organized Executive Assistant to support our CEO and COO. You will manage schedules, correspondence, travel, and confidential information with discretion, ensuring operations run smoothly across a fast-growing digital marketing agency.

You’ll handle calendar management, draft communications, coordinate meetings and events, and act as the point of contact until clients are onboarded.

Qualifications

• 2+ years of experience reporting to senior management or executives.
• Excellent written and verbal communication skills.
• Strong time-management and organisational abilities.
• Proficiency with Google Workspace and Zoom.

Responsibilities

• Coordinate live and online Zoom events end-to-end.
• Manage monthly CRM/database Synchronisations and data hygiene.
• Manage daily email triage across multiple inboxes and maintain reminders.
• Develop, update, and standardize SOPs to streamline workflows.

Skills

Communication

Time management

Organisation

Office tools

Google Workspace

Zoom

Tools

Trybooking

Eventbrite

CRM systems

Google Calendar

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

Remote (South Africa) | Supporting an International Company

Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time)with flexibility for events and quarterly planning days | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi-brand portfolio.

As the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.

What You’ll Do

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.