Executive Assistant/Office Manager

EST10 Recruitment; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

EST10 Recruitment is partnering with a respected property and investment business in Sydney to fill an Executive Assistant/Office Manager role. You’ll become the MD’s true right hand, owning the diary, prioritising meetings and ensuring everything runs smoothly.

You’ll coordinate domestic and international travel, arrange meetings and events, manage guest and supplier interactions, and keep the office polished, organised and professional at all times.

Qualifications

• Discretion, organisation and calendar management are essential.
• Ability to coordinate travel and events with attention to detail.
• Professional communication with senior executives and suppliers.

Responsibilities

• Own the MD's diary and prioritise meetings.
• Coordinate domestic and international travel and logistics.
• Manage office operations and workplace presentation.
• Liaise with executives, visitors and vendors to keep operations smooth.

Job description

Step into the world of property and investment, with a diverse portfolio spanning commercial, industrial, retail, and residential assets

This is a business that cares about doing things properly. Quality, detail, and presentation matter, and there’s real pride in creating something exceptional

You won’t be sitting on the sidelines here! You’ll work closely with the people making the decisions and have genuine visibility across the business

There’s plenty happening and lots to get your teeth into. One minute it’s property, the next it’s travel, an executive priority, a visitor arriving, or something completely unexpected!

They’re looking for someone who wants to stick around, become part of the fabric of the business and build something long term with them

What is unique about you?

You’re the person who somehow knows what’s going on before anyone has even thought to ask! Organised, switched on, and naturally two steps ahead

You have that true EA instinct – you anticipate, remember the little things, and quietly make life easier for the people around you

You love being needed! Whether it’s managing a busy diary, pulling together travel, or making sure the office looks immaculate, you get genuine satisfaction from having everything under control

Your attention to detail is next level. A meeting has moved, supplies are running low, a visitor is arriving early? You’ve already spotted it and sorted it

You’re polished and professional but definitely not stuffy! You build relationships easily and feel just as comfortable with senior executives as you do suppliers, visitors, and the wider team

You’re not precious about a job description. You’ll happily jump between executive support and office management and think, “Leave it with me!”

Most importantly, you want to be more than just another person in the office. You want to become the person they trust, rely on and genuinely wonder how they ever managed without!

A snapshot of your role….

Become the MD’s true right hand – owning the diary, juggling priorities, and staying one step ahead of what’s coming next

Coordinate domestic and international travel, meetings, reservations, and logistics, with light-touch support to the COO and Marketing Manager

Make the office your own! Keep everything looking polished, running beautifully, and ready for whatever the day throws at you

Be the go-to for visitors, meeting rooms, catering, suppliers, couriers, IT, and all those moving pieces that make a brilliant office tick

Keep the behind-the-scenes details under control, from documents and records to expenses, administration, and ad hoc projects

Be the ultimate connector across the office, executives and wider team – joining the dots, solving problems, and keeping everyone moving

This role will be placed quickly, don’t hesitate!

We believe in seeing everyone’s unique potential and would love to hear from you!