Executive Assistant for Two Directors | Calendar Maestro

Casa Spirits; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Casa Spirits is seeking an experienced Executive Assistant to support two directors, balancing two sets of priorities with discretion and strong organisational skills.

You will manage diaries, emails, travel, briefings, and minutes, ensuring meetings run smoothly and actions are followed through. The role requires calmness under pressure and clear communication with leadership, partners, and investors in a fast-growing environment.

Qualifications

• Supports two Directors with diary and inbox management.
• Requires good judgement and organisational ability.
• Ability to prioritise urgent items and manage sensitive information.

Responsibilities

• Managing both Directors’ diaries and inboxes, sorting conflicts before they become a problem
• Organising travel, logistics and expenses
• Ensuring Directors are prepared for meetings with briefing and context
• Acting as first point of contact for leadership, partners, suppliers and investors
• Keeping meetings productive: agendas, minutes, actions tracked to completion
• Tracking cross-functional projects to prevent slips
• Maintaining clean, easy-to-find documents and records
• Assisting with offsites and team events

Skills

Calendar management

Email management

Travel coordination

Briefing prep

Stakeholder comms

Project tracking

Record keeping

Discretion

Job description

Casa Spirits is seeking an experienced Executive Assistant to support two directors, balancing two sets of priorities with discretion and strong organisational skills.

You will manage diaries, emails, travel, briefings, and minutes, ensuring meetings run smoothly and actions are followed through. The role requires calmness under pressure and clear communication with leadership, partners, and investors in a fast-growing environment.