Executive Assistant

Planet Pharma; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working environment

Job summary

Planet Pharma is partnering with a fast-growing organisation to appoint an experienced Executive Assistant. You will be a trusted extension of the founder-led leadership team, bringing structure, organisation and momentum in a fast-paced environment.

The role requires high organisation, proactive mindset and autonomy, with strong judgment and attention to detail. You will challenge, prioritise and influence when needed, supporting a dynamic leadership unit.

Qualifications

• Experience supporting CEOs or founders in a senior leadership context.
• Proven ability to manage complex calendars and travel arrangements.
• Strong stakeholder communication and prioritisation skills.

Responsibilities

• Provide high-level executive support to Founder and senior leadership.
• Manage calendars, meetings and priorities.
• Coordinate domestic and international travel and itineraries.
• Gatekeeper for leadership time and commitments.
• Prepare presentations, reports and business documents.
• Coordinate leadership meetings and follow-up actions.
• Build relationships with internal and external stakeholders.
• Support conferences and business engagements.
• Track deliverables and deadlines.
• Assist with operational coordination across the business.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

MS Office

Tools

PowerPoint

Outlook

MS Office

Job description

The Opportunity

Planet Pharma is partnering with an innovative and fast-growing organisation to appoint an experienced Executive Assistant. This is a genuine business-partnering role, supporting a founder-led leadership team in a dynamic, entrepreneurial environment.

Far more than a traditional EA position, this individual will become a trusted extension of senior leadership, helping bring structure, organisation and momentum to a business operating at pace. You will be the person who keeps priorities moving, ensures commitments are delivered, and enables leadership to remain focused on the highest-value activities.

The role would suit someone who is highly organised, confident, proactive and comfortable operating with autonomy. You will need strong judgement, exceptional attention to detail and the confidence to challenge, prioritise and influence when required.

Key Responsibilities

• Provide high-level executive support to the Founder and senior leadership team.
• Manage complex and constantly changing calendars, meetings and priorities.
• Coordinate domestic and international travel, accommodation and itineraries.
• Act as a key gatekeeper, ensuring leadership time is allocated effectively.
• Prepare presentations, reports and professional business documentation.
• Coordinate leadership meetings, agendas, actions and follow-up activities.
• Build strong relationships with internal and external stakeholders.
• Support conferences, industry events and business engagements.
• Track key deliverables and ensure deadlines and commitments are met.
• Assist with operational coordination across the wider business.
• Anticipate challenges and proactively identify solutions before issues arise.
• Provide continuity and support when leadership are travelling or working across multiple priorities.

About You

• Previous experience as an Executive Assistant, Senior Executive Assistant, Personal Assistant or similar high-level support role.
• Proven track record supporting CEOs, Founders, Executives or senior leadership teams.
• Exceptional organisational, planning and time-management skills.
• Strong stakeholder management and communication abilities.
• Highly professional with the confidence to manage competing demands and priorities.
• Able to work independently and thrive in a fast-paced environment.
• Advanced Microsoft Office skills, particularly PowerPoint and Outlook.
• Proactive, resourceful and solutions-focused.
• Comfortable operating within growing businesses where priorities can shift quickly.

Why Consider This Opportunity?

• Join a growing organisation with ambitious plans and an entrepreneurial culture.
• Work directly alongside senior leadership and gain genuine exposure to strategic business activities.
• Highly visible role with significant trust, autonomy and influence.
• Opportunity to become a true right-hand partner rather than a purely administrative support function.
• Hybrid working environment with flexibility and strong long-term career potential.