Executive Assistant (4 days per week)

seek.com.au; City of Melbourne; On-site; AUD 60,000 - 85,000; Part time

Benefits offered by this job

Mentoring and professional studies

Paid birthday off

10 RDOs per annum

Job summary

SEEK is seeking a Part-time Executive Assistant to support the Group CEO in delivering outstanding administration at practice and group levels. The role is 4 days per week, 8am - 5pm, based in South Melbourne, and involves diary management, travel planning and corporate secretarial support.

The successful candidate will have strong organisational and communication skills, experience with Xero, and proficient MS Office capabilities.

Qualifications

• Ability to multitask and prioritise tasks.
• Excellent time management skills.
• Well-developed organisational skills.
• Effective oral and written communication skills.
• Experience in corporate secretarial matters.
• Attention to detail.
• Experience in using Xero.
• Great verbal and written communication skills.
• Strong MS office suite skills – PowerPoint, Excel & Word.
• Professional discretion.

Responsibilities

• Acting as the point of contact between the executives and internal or external colleagues.
• Assisting in planning and execution of key operational matters.
• Provide corporate secretarial support at the organisational level.
• Organise team communications and plan events, both internally and offsite.
• Supporting the producing of reports and presentations.
• Manage system administration through staff onboarding & offboarding processes.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Support the development and maintenance of HR or Marketing/Communications activities, dependant upon the skill set of the individual.
• Making travel arrangements and detailed travel itineraries.
• Managing the reception team and their duties.
• Diary management and scheduling of meetings both internal and external to the organisation.
• Handling correspondence.

Skills

Multitasking

Time management

Organisational skills

Communication skills

Corporate secretarial

Attention to detail

Xero

MS Office

Tools

Xero

MS Office

Excel

PowerPoint

Word

Job description

Part-time Executive Assistant (4 days per week)

About The opportunity

As a result of continued growth and expansion, we require a driven and enthusiastic Executive Assistant on a part-time basis (4 days a week, 8am - 5pm), who can support the Group CEO in delivering outstanding administration support at practice and group level.

This is a great opportunity to utilise your broad administration and organisational acumen in a pivotal role.

About The role

The Executive Assistant will report to the Group Chief Executive Officer.

The role has a broad focus in supporting the planning and execution of the company goals and objectives and ensuring that operations run smoothly, with key responsibilities including:

• Acting as the point of contact between the executives and internal or external colleagues
• Assisting in planning and execution of key operational matters
• Provide corporate secretarial support at the organisational level
• Organise team communications and plan events, both internally and offsite
• Supporting the producing of reports and presentations
• Manage system administration through staff onboarding & offboarding processes
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Support the development and maintenance of HR or Marketing/Communications activities, dependant upon the skill set of the individual
• Making travel arrangements and detailed travel itineraries
• Managing the reception team and their duties
• Diary management and scheduling of meetings both internal and external to the organisation
• Handling correspondence

The role is well suited to an ambitious individual who thrives on diversity within their role and enjoys working in a progressive and vibrant organisation.

About you

• Ability to multitask and prioritise tasks
• Excellent time management skills
• Well-developed organisational skills
• Effective oral and written communication skills
• Experience in corporate secretarial matters
• Attention to detail
• Experience in using Xero
• Great verbal and written communication skills
• Strong MS office suite skills – PowerPoint, Excel & Word
• Professional discretion

About Us

Based in South Melbourne, we are a growing, dynamic and innovative company with 40+ team members who want the best for our clients.

We love technology and always finding a better way to complete our work and service our clients. We're an advisory focused firm which supports business owners across all their financial services needs including Business Improvement, Financial Advice, Bookkeeping, SMSF and Lending.

What you can expect

• Challenging and rewarding work
• Diversity of tasks
• Mentoring and financial support for your professional studies
• A growing firm where you can develop and progress your career
• Fun and social working environment
• 10 RDO's per annum (FTE basis)
• Paid birthday off

We foster a culture of professional growth and ongoing career progression. As a valued member of our team, you will be pushed to achieve both. We encourage continuous development and relevant training and education opportunities for all staff, at all stages of their professional lives. As a growing firm we value the input of all team members and encourage you to speak up, lean in and make a difference in our company.

A career with our firm is a career in a friendly and sociable work environment, within a professional and highly-respected financial services business.