Executive Assistant

Circuitwise Electronics; Geehi; On-site; AUD 90,000 - 120,000; Full time

Job summary

Circuitwise Group is seeking an experienced Executive Assistant to support the Group CEO and Leadership Team. You will manage complex calendars, prepare board papers, coordinate travel, and oversee events and office operations to keep the leadership aligned and the business moving.

You will partner with senior leaders, anticipate needs, and deliver high-level administrative support with discretion. Strong MS Office, communication, and organisational skills are essential; experience with AI tools

Qualifications

• Significant experience as an Executive Assistant or similar role supporting executives.
• Excellent organisation and attention to detail required.
• Ability to manage competing priorities and maintain discretion.

Responsibilities

• Manage complex calendars and meeting coordination for the Group CEO and Leadership Team.
• Prepare professional presentations, reports, and board papers.
• Coordinate travel and events; support office operations.
• Assist with onboarding and senior stakeholder communications.

Skills

Executive support

Calendar management

Executive communications

PowerPoint

MS Office

Travel coordination

Event planning

Discretion

Stakeholder management

Education

Business Administration degree (desirable)

Tools

PowerPoint

Outlook

Word

Excel

Job description

Circuitwise is a leading Australian electronics manufacturing company specialising in complex, high-reliability products for MedTech, Aerospace, Defence and Industrial customers. As we continue to grow and expand our group of businesses, we are seeking an exceptional Executive Assistant (EA) to support our Group CEO and Leadership Team.

This is far more than a traditional administration role.

You will be a trusted partner to the Group CEO, helping to keep priorities moving, ensuring the leadership team operates effectively, and creating the structure, organisation and support that enables the business to perform at its best.

We're looking for someone who notices what others miss, anticipates needs before they arise, and takes pride in delivering work to the highest standard.

About the Role

As EA, you will provide high-level support to the Group CEO and broader Leadership Team across administration, coordination, project support, travel management, events and office operations.

You'll play a central role in keeping our executive team organised, prepared and focused while ensuring the office environment runs smoothly and professionally.

Tasks & Responsibilities

Including, but not limited to:

• Managing complex calendars, schedules and meeting coordination
• Preparing professional presentations, reports, board papers and executive communications
• Supporting leadership meetings through agenda coordination, logistics and follow-up actions
• Monitoring and coordinating shared inboxes and incoming requestsMaintaining highly organised filing systems and confidential records
• Coordinating domestic and international travel arrangements

Events & Culture

• Planning and coordinating company events, leadership meetings, team celebrations and offsite activities
• Managing venues, suppliers, catering and event logistics
• Supporting employee recognition and engagement initiatives
• Assisting with onboarding activities for new employees

Office Operations

• Supporting the day-to-day running of the office
• Managing office supplies, equipment and vendor relationships
• Coordinating maintenance requirements and facilities support
• Ensuring meeting rooms and shared spaces are presented to a high standard

Project Integration Support

• Assisting with strategic business initiatives and integration projects
• Maintaining action registers and coordinating follow-up activities
• Providing administrative support across key business projects

About You

You are highly organised, proactive and solutions-focused.

You enjoy being one step ahead, can confidently manage competing priorities, and are comfortable working with senior leaders in a fast-moving environment.

You’ll Bring:

• Significant experience as an Executive Assistant, Senior Administrator or similar role supporting executives
• Strong experience preparing executive-level PowerPoint presentations and business documentation
• Outstanding organisational skills and attention to detail
• Exceptional communication and stakeholder management skills
• Proven experience coordinating events, meetings and travel
• High levels of professionalism, discretion and judgement
• Strong Microsoft Office capability, particularly Outlook, PowerPoint, Word and Excel
• Confidence using AI tools and embracing new technologies to improve efficiency
• The ability to adapt quickly and remain calm when priorities change
• A qualification in Business Administration or a related discipline is desirable, along with demonstrated experience in a senior Executive Assistant role for 5 + years.

Why Join Circuitwise Group?

At Circuitwise Group, you'll be joining a business that values accountability, initiative and continuous improvement.

As part of a growing trans-Tasman group, you'll work closely with senior leaders across multiple businesses, gain exposure to strategic initiatives, and play a key role in helping a dynamic and expanding organisation operate at its best.

In return, you'll find:

• A collaborative and supportive leadership team
• Varied and interesting work with genuine impact
• Direct exposure to strategic projects, business growth and executive decision-making
• A trusted position at the centre of a growing group operating across Australia and New Zealand