Executive Assistant

Everi Pty; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

Medtronic is seeking an Executive Assistant in Sydney, hybrid, to provide executive and operational support to the Senior Business Director ANZ, ICT CVS PVH while backing senior leaders across the business.

Based in Sydney, Macquarie Park, this role emphasizes calendar management, travel coordination, expense reporting, meeting planning, and high-level communications with discretion and integrity.

Qualifications

• 5+ years of experience providing executive administrative support
• Experience managing executive calendars and confidential information
• Experience planning large-scale meetings or offsites
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Experience using Concur for travel and expense management

Responsibilities

• Manage complex executive calendars and cross-time-zone meetings.
• Coordinate domestic and international travel and changes.
• Prepare expense reports and support PO processing.
• Plan and execute leadership meetings and events.
• Prepare presentations, agendas, minutes, and follow-ups.
• Serve as liaison between executives and stakeholders.
• Maintain org charts and distribution lists; assist compliance.
• Support special projects and business priorities.

Skills

Calendar management

Executive support

Travel coordination

Event planning

Stakeholder communication

Education

Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Concur

Job description

Job Description

As an Executive Assistant, you will provide executive and operational support across this operating unit structure, partnering closely with senior leadership and contributing to business coordination, communications, events, and administrative operations.

This position is based in Sydney, Macquarie Park and follows a hybrid work model. Success in this role requires the ability to work with discretion, sound judgement, flexibility, integrity, and the strong ability to build trust.

This role provides high-level executive, administrative, and operational support to the Senior Business Director ANZ, ICT CVS PVH while also providing limited administrative support to senior business leaders within the business. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, communications support, travel coordination, event management, and business administration.

Primary Responsibilities

• Manage complex executive calendars, coordinate meetings across multiple time zones, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and manage travel-related changes in accordance with company policy.
• Prepare expense reports, support purchase order processing, and administer meeting-related financial activities.
• Lead planning and execution of large-scale leadership meetings, team events, customer engagement dinners, and other business events.
• Prepare presentations, reports, meeting agendas, minutes, and follow-up actions to support leadership priorities.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective communication and timely follow-up.
• Maintain organisational charts, distribution lists, and support compliance-related administrative activities.
• Provide operational and administrative support on special projects and business priorities as assigned.

About the Employer

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

About the Candidate

• 5+ years of experience providing executive administrative support to senior leaders within a multinational corporate environment.
• Experience managing complex executive calendars, travel arrangements, executive communications, and confidential information.
• Experience independently planning and delivering large-scale meetings, events, or leadership offsites.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Concur for travel and expense management.

Preferred Qualifications

• Relevant qualification in Business Administration, Event Management, or a related discipline.
• Experience supporting senior business leaders in the medical technology, healthcare, or similarly regulated industry.

Work Environment

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.