Executive Assistant

seek.com.au; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Seek.com.au is seeking an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a fast-moving executive environment. You will act as the air-traffic controller for executive priorities, helping the CEO stay focused and informed while ensuring important decisions, commitments and initiatives keep moving.

This role is not a traditional EA role centred on diary management; it emphasises anticipatory planning, clear actions and relentless follow-through to

Qualifications

• Senior Executive Assistant with experience in fast-moving executive environments.
• Ability to create structure, rhythm and follow-through across competing priorities.
• Excellent written and verbal communication with a proactive approach.

Responsibilities

• preparing agendas, executive briefs and pre-read material
• attending key meetings and capturing decisions, actions and owners
• maintaining a clear source of truth for priorities, commitments and risks
• following up actions and escalating early
• managing information flow across the executive and leadership team
• translating complex information into concise summaries
• triaging email and meeting requests
• improving meeting structure and protecting executive focus time
• maintaining records and systems so important information is easy to retrieve
• supporting selected priority projects
• managing diary and traditional EA requirements as needed.

Skills

Senior EA experience

Highly organised

Calm under pressure

Strong listening

Job description

We're an established Australian workforce solutions provider supporting public and private healthcare services across Australia.

We're privately owned, founder-led and ambitious. The business is focused on strengthening systems and leadership capability, maintaining high service standards and delivering a number of significant growth initiatives.

Our identity will be shared with shortlisted candidates.

Not your typical EA role

We are looking for an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a fast-moving executive environment.

This role is less about managing a calendar and more about making sure the right things get done.

You will act as the air-traffic controller for executive priorities - helping the CEO stay focused and informed while ensuring important decisions, commitments and initiatives keep moving.

The role exists to bring structure and follow-through to competing priorities, freeing up the CEO to focus on the work that has the greatest impact.

What this role is

Create structure and rhythm around competing priorities

Turn meetings, discussions and rough ideas into clear actions, owners and deadlines

Close loops and ensure commitments are followed through

Protect the CEO's time and attention by filtering noise and surfacing what matters

Keep senior leaders aligned on decisions, priorities and progress

Identify risks, overlaps and conflicting priorities early

Build practical systems that improve accountability and consistency

Bring calm and clarity when the pace or pressure increases

You will have the confidence to follow up senior leaders, challenge priorities respectfully and redirect activity when it is getting in the way of progress.

What this role is not

This is not a traditional EA role centred on diary management, travel and administration.

Those responsibilities are part of the position, but they are not its purpose.

We are looking for someone who anticipates what needs to happen, creates the structure around it and follows it through to an outcome.

Key Responsibilities

preparing agendas, executive briefs and pre-read material

attending key meetings and capturing decisions, actions and owners

maintaining a clear source of truth for priorities, commitments and risks

following up actions and escalating early

managing information flow across the executive and leadership team

translating complex information into concise summaries

triaging email and meeting requests

improving meeting structure and protecting executive focus time

maintaining records and systems so important information is easy to retrieve

supporting selected priority projects

managing diary and traditional EA requirements as needed.

Preferred Experience

You are to be an experienced senior EA, Executive Officer who has worked successfully in a high-pressure, fast-moving environment.

You will be:

highly organised and proactive

calm and unflappable under pressure

confident dealing with strong personalities and competing views

comfortable respectfully challenging senior people

an excellent listener and concise writer

commercially aware and able to see the implications behind decisions

Looking for someone with strong executive operations capability, sound judgement, discretion, high EQ and the confidence to operate with authority.

What's on Offer

Executive Leadership role reporting directly to the CEO

Highly Competitive Executive renumeration